Purchasing Officer (Onsite-Clark, Dayshift)

JOBS360; Mabalacat; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Day 1 HMO Coverage

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Premium Game Lounge

Social Passion Clubs (Photography, etc

Engaging Monthly Events

Referral Incentives

Statutory Benefits

Job summary

Shore360, a 100% Australian-owned BP firm in the Philippines, is seeking a Purchasing Officer to coordinate day-to-day purchasing, supplier administration, and procurement system tasks. You will ensure compliance with policies and support reporting and stakeholder communications.

The role emphasizes process improvement, data integrity, and effective supplier relationships within a dynamic procurement environment.

Qualifications

• Demonstrated experience in purchasing, procurement administration, accounts payable, or a similar administrative role.
• Strong organisational skills and ability to manage competing priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to build and maintain effective relationships with internal and external stakeholders.
• Experience using procurement, finance, or ERP systems.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

Responsibilities

• Coordinate day-to-day purchasing and procurement activities in line with procedures.
• Manage supplier onboarding and maintain supplier records and compliance documentation.
• Maintain procurement data across systems and support system administration and data integrity.
• Prepare routine procurement and expenditure reports and support audits and data analysis.
• Ensure purchasing activities comply with policies, procedures, and delegated authorities.

Skills

Purchasing experience

Organisational skills

Communication skills

Stakeholder management

ERP systems experience

MS Office proficiency

Tools

ERP systems

Microsoft Office (Excel/Outlook/Word)

Job description

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

About the role:

As a Purchasing Officer, you'll coordinate day-to-day purchasing, manage supplier administration and compliance, and be a key point of contact for procurement enquiries. You'll support supplier onboarding, keep accurate procurement records, and make sure purchasing follows organisational policies and delegated authorities.

What you'll do:

Purchasing operations

• Process purchase requisitions and purchase orders in line with procurement procedures
• Coordinate the purchasing of goods and services to meet operational needs
• Monitor orders, deliveries, and supplier performance to ensure timely fulfilment
• Respond to purchasing enquiries, guide internal stakeholders, and maintain accurate purchasing records

Supplier administration and compliance

• Coordinate supplier onboarding and maintain supplier records
• Collect, verify, and monitor supplier compliance documentation
• Support supplier communications and maintain positive stakeholder relationships

Procurement systems administration

• Maintain procurement and supplier data within organisational systems
• Manage supplier profiles, purchasing catalogues, and procurement master data
• Support purchasing workflows, system administration, and data integrity

Reporting and analysis

• Prepare routine procurement and expenditure reports
• Maintain procurement registers and support reporting, audits, and data analysis
• Provide accurate procurement information to support decision-making

Compliance, governance, and improvement

• Make sure purchasing activities comply with policies, procedures, and delegated authorities
• Maintain procurement records and support audits and compliance reviews
• Assist with procurement governance and compliance monitoring
• Identify opportunities to improve procurement processes and systems, and contribute to initiatives that boost efficiency, compliance, and service delivery

What you'll bring:

• Demonstrated experience in purchasing, procurement administration, accounts payable, or a similar administrative role
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines
• A high level of attention to detail and accuracyStrong written and verbal communication skills
• The ability to build and maintain effective working relationships with internal and external stakeholders
• Experience using procurement, finance, or ERP systems
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
• The ability to work independently while contributing positively to a team

Nice to have:

• Knowledge of procurement principles and purchasing controls
• Experience maintaining supplier compliance records and procurement data
• Accounts payable knowledge, such as invoice processing, purchase order matching, and supplier statement reconciliation

Requirements:

• NDIS Orientation Module, Quality, Safety & You
• Police Check

Shore Xtra Perks

• Day 1 HMO Coverage
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays