Procurement Officer

MicroSourcing; Manila; On-site; PHP 391,000 - 502,000; Full time

Benefits offered by this job

Healthcare coverage day 1

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is seeking a Procurement Officer to manage the production and procurement chain, ensuring timely orders and contingency plans. You will review processes and implement improvements while coordinating with vendors and internal teams.

The role requires 2–4 years in purchasing or procurement, strong English communication, and advanced Excel skills. Hybrid work setup in Metro Manila with competitive compensation and benefits.

Qualifications

• 2–4 years in purchasing, procurement or admin roles.
• Good vendor sourcing practices.
• Excellent teamwork and collaboration skills.
• Excellent English communication; Mandarin helpful.

Responsibilities

• Engage with key vendors to keep a reliable supply chain.
• Forecasting using an in-house Excel-based system.
• Create and manage purchase orders using Excel and Xero.
• Maintain records of purchases, deliveries, and invoices.
• Negotiate pricing and contract terms.
• Coordinate with shipping and customs for international shipments.
• Support other functions with purchasing data and analysis.
• Identify alternative vendors as needed.

Skills

Vendor sourcing

Teamwork

Communication skills

English proficiency

Excel

Tools

Xero

Excel

Word

PowerPoint

Job description

Procurement Officer

Benefits

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Location & Work Arrangement

• Metro Manila, Philippines
• Full-Time
• Hybrid
• 35,000-45,000 PHP / Month

Job Summary

The Procurement Officer must ensure that all aspects of our production and procurement chain are working together to fill orders and deliver orders on a timely basis. They will review all processes and systems and design and implement new plans and procedures as needed. They are also responsible for creating and maintaining contingency plans.

Responsibilities

• Working with key vendors to ensure an effective and reliable supply chain is maintained
• Forecasting using a proprietary in-house excel based system
• Raising and confirming purchase orders using excel and Xero financial software
• Entering purchase order details into internal databases and analysis tools
• Negotiating pricing and contract terms
• Reviewing quality of purchased products
• Working with key vendors on planning of production and supply
• Maintaining records of purchased products, delivery information and invoices
• Reconciling supplier invoices with delivered products and purchase orders
• Cost analysis of purchased products
• Providing information on purchasing and supply to other business functions such as sales and operations
• Working with shipping companies to source best services and delivery options for shipments
• Booking shipping and deliveries
• Working with customs brokers on incoming shipments in various countries globally
• Maintaining internal databases on shipping and customs details
• Research and sourcing alternative vendors where required

Qualifications

• Minimum of 2-4 years experience in a purchasing, procurement or office administration position
• Good knowledge of vendor sourcing practices
• Excellent teamwork and collaboration skills
• Excellent communication skills, both written and verbal
• Excellent English skills are necessary and Mandarin language skills an advantage
• Advanced computer skills – Excel, Word, PowerPoint
• Previous experience using Xero accounting software preferred