Purchasing Coordinator

Direc Business Technologies, Inc.; Quezon City; On-site; PHP 350,000 - 550,000; Full time

Job summary

Direc Business Technologies, Inc. is seeking a detail-driven procurement specialist to verify requisitions, coordinate with suppliers, and prepare purchase orders.

You will monitor deliveries, authorize payments, and maintain records while developing supplier relationships and ensuring timely shipments. The role requires strong communication, organization, and Excel skills, with the ability to work independently in a fast-paced environment.

Qualifications

• Bachelor degree in business or related field.
• Highly effective and persuasive communication skills.
• Vendor relations management.
• Microsoft Operating System and Office Applications, including strong Excel skills.
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Time-management, prioritization and organizational skills.
• Attention to detail.
• Ability to work independently and as part of a team.

Responsibilities

• Verify purchase requisitions by comparing items to master list and clarifying unclear items; recommend alternatives.
• Forward available inventory items by verifying stock and scheduling delivery.
• Prepare purchase orders by verifying specifications and price; obtain supplier recommendations for substitutes; obtain approval from requisitioning department.
• Obtain purchased items by forwarding orders to suppliers; monitor and expediting orders.
• Verify receipt of items by comparing received to ordered items; resolve shipment issues with suppliers.
• Authorize payment for purchases by forwarding receiving documentation.
• Keep information accessible by sorting and filing documents.
• Provide purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Develop relationships with suppliers to resolve delivery and quality concerns and obtain documents.
• Coordinate Product Change Notification Process.
• Monitor inventory levels and determine delivery dates; forecast order requirements; maintain records of activities; resolve delivery issues and prepare products for shipments.
• Issue all appropriate legal paperwork (contracts and terms of agreement).

Skills

Communication skills

Vendor relations management

Time management

Organizational skills

Deadline-driven

Attention to detail

Teamwork

Transcription

Administrative procedures

Education

Bachelor degree in business or related field

Tools

Excel

Microsoft Office

Job description

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
• Forwards available inventory items by verifying stock; scheduling delivery.
• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
• Authorizes payment for purchases by forwarding receiving documentation.
• Keeps information accessible by sorting and filing documents.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Develop relationships with suppliers to resolve delivery and quality concerns and obtain documents.
• Coordinate Product Change Notification Process.
• Monitor all inventory level and determine appropriate delivery dates of all products and forecast all order requirements and maintain records of all activities and resolve all delivery issues and prepare all products for shipments.
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
• Forwards available inventory items by verifying stock; scheduling delivery.
• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
• Authorizes payment for purchases by forwarding receiving documentation.
• Keeps information accessible by sorting and filing documents.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Develop relationships with suppliers to resolve delivery and quality concerns and obtain documents.
• Coordinate Product Change Notification Process.
• Monitor all inventory level and determine appropriate delivery dates of all products and forecast all order requirements and maintain records of all activities and resolve all delivery issues and prepare all products for shipments.
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).

Minimum Qualifications

• Bachelor degree in business or related field of study.
• Highly effective and persuasive communication skills
• Vendor relations management
• Microsoft Operating System and Office Applications, including strong Excel skills
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Time-management, prioritization and organizational skills.
• Attention to detail.
• Ability to work independently and as part of a team.