Purchasing Coordinator

RemoteVA PH; Metro Manila; On-site; PHP 279,000 - 502,000; Full time

Job summary

RemoteVA PH is seeking an experienced Purchasing Coordinator in the Metro Manila area to manage daily purchasing and order coordination. This hands-on role focuses on POs, vendor communication, and expediting orders in construction/building materials.

The ideal candidate will have 3+ years of direct purchasing experience, strong English skills, and the ability to follow procedures while working independently. The role requires full-time hours during U.S.

Qualifications

• 3+ years direct purchasing experience required.
• Hands-on purchasing and expediting orders.
• Experience with PO, quotations, and vendor sales orders.
• Construction/building-material purchasing preferred.
• Fluent English, both written and spoken.

Responsibilities

• Review quotations and prepare purchase orders.
• Ensure POs match approved quotations.
• Send orders to vendors and review vendor sales orders.
• Verify materials and specs before approvals.
• Follow up on order status, production, and delivery schedules.
• Track delivery dates and update installation team.
• Maintain purchasing records and notify delays or issues.
• Use QuickBooks for purchasing tasks and records.

Skills

Purchasing

Vendor coordination

Attention to detail

Communication

Problem solving

Independent work

Fluent English

Tools

QuickBooks

Job description

We are seeking an experienced, reliable, and detail-oriented Purchasing Coordinator to handle the daily purchasing and order coordination process. This is a hands-on purchasing role, not a management position. The ideal candidate has strong experience with purchase orders, vendor coordination, order expediting, and construction or building materials.

Key Responsibilities

• Review approved quotations and prepare purchase orders (POs).
• Ensure purchase orders accurately match approved quotations.
• Send orders to vendors and review vendor sales orders.
• Compare quotations, purchase orders, and vendor sales orders for accuracy.
• Verify materials, sizes, quantities, specifications, and finishes before orders are approved.
• Identify discrepancies and communicate with vendors to resolve issues.
• Follow up with vendors regarding order status, production, and delivery schedules.
• Track expected delivery dates and communicate updates to the installation team.
• Maintain accurate purchasing and order records.
• Notify management of delays, changes, discrepancies, or other purchasing issues.
• Use QuickBooks for purchasing-related tasks and records.

Qualifications

• 3+ years of direct purchasing experience.
• Previous experience as a Purchasing Coordinator.
• Hands-on experience ordering materials and expediting orders.
• Strong knowledge of purchase orders, quotations, and vendor sales orders.
• Excellent vendor coordination and follow-up skills.
• QuickBooks experience.
• Construction or building-material purchasing experience preferred.
• Fluent spoken and written English.
• Excellent attention to detail and accuracy.
• Strong communication, organizational, and problem-solving skills.
• Able to identify discrepancies and ask questions rather than make assumptions.
• Able to follow established procedures and work independently.
• Honest, dependable, accountable, and reliable.
• Stable employment history.
• Available for a full 40-hour workweek during required U.S. business hours.
• Reliable high-speed internet, computer, and backup internet/electricity.

Ideal Candidate

The ideal candidate is someone who personally handles the day-to-day purchasing process—creating POs, checking orders, coordinating with vendors, tracking deliveries, and resolving discrepancies.