Purchasing Associate

Habitual Food Inc.; Pasig; On-site; PHP 180,000 - 300,000; Full time

Job summary

Habitual Food Inc. is seeking a procurement professional to manage purchase orders, source reliable suppliers, and monitor stock across kitchen and warehouse.

You will negotiate terms, maintain procurement records, ensure timely deliveries, and support cost-control initiatives while learning about food sourcing and supplier management.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Food Technology, Culinary Management, or related field.
• Fresh graduates welcome to apply.
• Experience in purchasing, logistics, or F&B operations is an advantage but not required
• Proficient in MS Excel/Google Sheets; familiarity with inventory or ERP systems is a plus
• Strong attention to detail and organizational skills
• Good communication and negotiation skills
• Ability to multitask and work under time pressure in a fast-paced environment
• Willingness to learn about food/ingredient sourcing and supplier management
• Analytical mindset with basic understanding of cost computation
• Team player who can coordinate across kitchen, warehouse, and finance teams
• Interest in the food service or F&B industry

Responsibilities

• Process purchase orders for raw materials, packaging, and kitchen supplies based on inventory needs and forecasts
• Source and evaluate suppliers/vendors for quality, pricing, and reliability
• Monitor stock levels and coordinate with kitchen/warehouse teams to prevent shortages or overstocking
• Negotiate prices, payment terms, and delivery schedules with suppliers
• Track deliveries and ensure orders are received on time, in full, and match specifications
• Maintain accurate procurement records (POs, invoices, supplier contracts, price lists)
• Reconcile invoices with purchase orders and delivery receipts; flag discrepancies
• Assist in evaluating new suppliers and negotiating better rates or terms
• Coordinate with Finance/Accounting for timely supplier payments
• Support cost-control initiatives by identifying savings opportunities
• Ensure compliance with food safety and quality standards for sourced ingredients

Skills

Attention to detail

Organizational skills

Communication skills

Negotiation skills

Multi-tasking

Team collaboration

Willingness to learn

Analytical mindset

Education

Bachelor's degree in Business Administration / Supply Chain

Tools

MS Excel / Google Sheets

Job description

About the company

Our mission is simple: we introduce craft and delight to everyday eating. We believe that eating well should be easy - that food can taste good, feel good, and not break the bank. We take the best ingredients and turn them into delectable meals customers can’t help but eat (like a habit!).

We’re one of the first cloud kitchens in Manila and have served 1M+ meals through digital-only brands - and we’re only getting started. We’re on the hunt for bright, passionate folks to help us change the way Filipinos eat. If you value your craft, are hungry to learn, and genuinely care for the teams you lead, read on!

What we’re looking for

• Bachelor's degree in Business Administration, Supply Chain Management, Food Technology, Culinary Management, or related field




• Fresh graduates are welcome to apply




• Experience in purchasing, logistics, or F&B operations is an advantage but not required




• Proficient in MS Excel/Google Sheets; familiarity with inventory or ERP systems is a plus




• Strong attention to detail and organizational skills




• Good communication and negotiation skills




• Ability to multitask and work under time pressure in a fast-paced environment




• Willingness to learn about food/ingredient sourcing and supplier management




• Analytical mindset with basic understanding of cost computation




• Team player who can coordinate across kitchen, warehouse, and finance teams




• Interest in the food service or F&B industry

What you’ll be doing

• Process purchase orders for raw materials, packaging, and kitchen supplies based on inventory needs and forecasts




• Source and evaluate suppliers/vendors for quality, pricing, and reliability




• Monitor stock levels and coordinate with kitchen/warehouse teams to prevent shortages or overstocking




• Negotiate prices, payment terms, and delivery schedules with suppliers




• Track deliveries and ensure orders are received on time, in full, and match specifications




• Maintain accurate procurement records (POs, invoices, supplier contracts, price lists)




• Reconcile invoices with purchase orders and delivery receipts; flag discrepancies




• Assist in evaluating new suppliers and negotiating better rates or terms




• Coordinate with Finance/Accounting for timely supplier payments




• Support cost-control initiatives by identifying savings opportunities




• Ensure compliance with food safety and quality standards for sourced ingredients