Purchasing Staff - 2 yrs experience in Food Manufacturing - BGC

Dempsey Resource Management; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Dempsey Resource Management is seeking a procurement professional in the Philippines to oversee purchasing for foodservice operations. You will source suppliers, negotiate terms, issue POs, and manage stock levels across commissary and stores.

Strong negotiation, analytical skills, and ERP experience are essential to optimize costs and ensure quality. Responsibilities include supplier evaluation, cost-saving initiatives, inventory coordination, and maintaining compliant purchasing records

Qualifications

• 2–3 years of purchasing experience, preferably in restaurants, hotels, food manufacturing, or commissary operations.
• Experience handling food, beverage and restaurant operational supplies is highly preferred.
• Knowledge of ERP/POS systems (NetSuite) purchasing modules is an advantage.
• Proficient in Microsoft Excel and purchasing documentation.

Responsibilities

• Source, evaluate, and accredit suppliers that meet company standards for quality, pricing, and reliability.
• Prepare and issue Purchase Orders (POs) based on approved Purchase Requests.
• Ensure all purchases are properly authorized according to company approval limits.
• Monitor stock requirements from stores and commissary to prevent stock shortages or overstocking.
• Coordinate deliveries with suppliers and receiving personnel.
• Negotiate pricing, payment terms, rebates, and delivery schedules.
• Develop long-term relationships with key suppliers.
• Conduct regular supplier performance evaluations based on quality, delivery, pricing, and service.
• Resolve supplier issues, shortages, damaged goods, and delivery discrepancies.
• Obtain competitive quotations from multiple suppliers.
• Identify opportunities for cost savings without compromising product quality.
• Monitor market price fluctuations for food commodities and operational supplies.
• Recommend alternative products or suppliers when appropriate.
• Work closely with Store Operations to determine purchasing requirements.
• Monitor inventory levels and reorder points.
• Assist in reducing slow-moving, obsolete, and excess inventory.
• Coordinate emergency purchases when necessary.
• Maintain complete purchasing records and supplier documentation.
• Ensure all purchasing transactions comply with company policies and audit requirements.
• Update supplier price lists and product specifications.
• Assist Accounting in invoice reconciliation and supplier payment concerns.
• Prepare Regular Reports Including: purchase summary, supplier performance, cost savings, price variance analysis, outstanding POs, supplier accreditation status.

Skills

Negotiation

Analytical thinking

Planning & Organization

Attention to detail

Education

Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality

Management, or related field

Tools

NetSuite

Microsoft Excel

Job description

Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality
• Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality
• Management, or related field.
• Minimum 2–3 years of purchasing experience, preferably in restaurants, hotels, food manufacturing, or commissary operations.
• Experience handling food, beverage, and restaurant operational supplies is highly preferred.
• Knowledge of inventory management systems and ERP/POS (i.e. NetSuite) purchasing modules is an advantage.
• Proficient in Microsoft Excel and purchasing documentation.

Required Competencies

• Strong negotiation skills
• Analytical and numerical ability
• Excellent planning and organization
• Attention to detail

Key Responsibilities

Procurement & Purchasing

• Source, evaluate, and accredit suppliers that meet company standards for quality, pricing, and reliability.
• Prepare and issue Purchase Orders (POs) based on approved Purchase Requests.
• Ensure all purchases are properly authorized according to company approval limits.
• Monitor stock requirements from stores and commissary to prevent stock shortages or overstocking.
• Coordinate deliveries with suppliers and receiving personnel.

Supplier Management

• Negotiate pricing, payment terms, rebates, and delivery schedules.
• Develop long-term relationships with key suppliers.
• Conduct regular supplier performance evaluations based on quality, delivery, pricing, and service.
• Resolve supplier issues, shortages, damaged goods, and delivery discrepancies.

Cost Management

• Obtain competitive quotations from multiple suppliers.
• Identify opportunities for cost savings without compromising product quality.
• Monitor market price fluctuations for food commodities and operational supplies.
• Recommend alternative products or suppliers when appropriate.

Inventory Coordination

• Work closely with Store Operations to determine purchasing requirements.
• Monitor inventory levels and reorder points.
• Assist in reducing slow-moving, obsolete, and excess inventory.
• Coordinate emergency purchases when necessary.

Documentation & Compliance

• Maintain complete purchasing records and supplier documentation.
• Ensure all purchasing transactions comply with company policies and audit requirements.
• Update supplier price lists and product specifications.
• Assist Accounting in invoice reconciliation and supplier payment concerns.

Reporting

Prepare Regular Reports Including

• Purchase summary
• Supplier performance
• Cost savings achieved
• Price variance analysis
• Outstanding Purchase Orders
• Supplier accreditation status