Purchasing Assistant (Import)

SO-EN Garments Corporation; Quezon City; On-site; PHP 600,000 - 900,000; Full time

Job summary

SO-EN Garments Corporation is seeking an Import Purchaser to source international suppliers, negotiate on terms, and manage the end-to-end import process. You will ensure compliance with local and international regulations, coordinate with logistics, and maintain documentation for timely delivery of goods.

The role requires 3+ years in import purchasing, strong negotiation and analytical skills, and fluency in English with Vietnamese knowledge a plus.

Qualifications

• Bachelor’s degree in SCM, Intl Business, BA or related field.
• Minimum 3 years of import purchasing/procurement experience, Vietnamese market focus.
• Knowledge of international trade regulations, import/export laws, and compliance standards.
• Proven negotiation skills and track record of successful procurement deals.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Proficiency in English; Vietnamese a plus.
• Familiarity with ERP and procurement software.

Responsibilities

• Source international suppliers based on quality, cost, reliability, and regulatory compliance.
• Negotiate prices, terms, and conditions with suppliers; manage PO and contracts.
• Place orders and monitor status; ensure timely delivery and proper documentation.
• Coordinate with logistics providers; ensure compliance with import/export laws.
• Establish and enforce quality standards; coordinate inspections.
• Monitor costs; develop budgets and report on expenses and supplier performance.
• Ensure import activities comply with regulations and prepare necessary documentation.
• Collaborate with finance, operations, and logistics for seamless processes.

Skills

Negotiation skills

Analytical thinking

Communication skills

Multitasking

English proficiency

Independent work

ERP & procurement software

Education

Bachelor’s degree in Supply Chain Management, International Business, Business Administration, or related field

Tools

Microsoft Office

Google Workspace

Asana

Trello

ERP systems

Job description

On-site - Quezon City 3-5 Yrs Exp Bachelor Full-time

Job Description

As an Import Purchaser, you will be responsible for sourcing, negotiating, and purchasing goods from international suppliers to meet the company’s operational needs. Leveraging your experience and expertise in the Vietnamese market, you will ensure that all imports comply with local and international regulations, and that they meet quality and cost standards. Your role includes managing the import process, from identifying suppliers to coordinating logistics and ensuring timely delivery of products.

Duties and Responsibilities

1. Supplier Sourcing and Evaluation

• Identify and evaluate international suppliers based on quality, cost, reliability, and compliance with regulations.
• Develop and maintain a database of qualified suppliers and establish strong relationships with them.
• Conduct market research to stay informed about global sourcing trends and opportunities.

2. Negotiation and Contract Management

• Negotiate prices, terms, and conditions with suppliers to secure the best deals.
• Draft, review, and manage purchase orders, contracts, and agreements.
• Ensure that all procurement activities comply with company policies and legal requirements.

3. Order Management

• Place orders with suppliers and manage the order process to ensure timely delivery.
• Track and monitor the status of orders, resolving any issues that arise.
• Ensure accurate and timely documentation for all import transactions.

4. Logistics Coordination

• Coordinate with logistics providers to manage the transportation and delivery of imported goods.
• Ensure that all import activities comply with customs regulations and import/export laws.
• Handle any logistics-related issues, such as delays, damages, or discrepancies.

5. Quality Control

• Establish and enforce quality standards for imported goods.
• Arrange for inspections and quality checks to ensure products meet specified standards.
• Address and resolve any quality issues or non-compliance with suppliers.

6. Cost Management and Budgeting

• Monitor and analyze costs to identify potential savings and efficiencies.
• Develop and manage budgets for import purchasing activities.
• Provide regular reports on spending, cost performance, and supplier performance.

7. Compliance and Documentation

• Ensure that all import activities comply with local and international trade regulations.
• Prepare and manage all necessary documentation for import transactions, including invoices, ...
• Stay updated on changes in trade regulations and compliance requirements.

8. Stakeholder Collaboration

• Work closely with internal departments such as finance, operations, and logistics to ensure seamless import processes.
• Communicate effectively with stakeholders to keep them informed of import activities and any potential issues.

Qualifications

• Bachelor’s degree in Supply Chain Management, International Business, Business Administration, or a related field.
• Minimum of 3 years of experience in import purchasing or procurement, with specific experience in the Vietnamese market.
• In-depth knowledge of international trade regulations, import/export laws, and compliance standards.
• Proven negotiation skills and a track record of successful procurement deals.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in English; additional languages such as Vietnamese are a plus.
• Ability to work independently and manage multiple tasks simultaneously.
• Familiarity with ERP and procurement software systems.

Tools and Technologies

• Documentation and Compliance Tools: Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace.
• Communication Tools: Email, phone, video conferencing tools (Zoom, Microsoft Teams).
• Project Management Tools: Asana, Trello, or similar platforms for managing tasks and deadlines.

SO-EN GARMENTS CORPORATION

HR Manager SO-EN Garments Corporation