Purchasing Assistant

IXS Commercial Inc.; Valenzuela; On-site; PHP 260,000 - 420,000; Full time

Job summary

IXS Commercial Inc. in the Philippines is seeking a Buying/Procurement Staff to efficiently handle purchase orders, coordinate with suppliers, and ensure timely delivery of goods.

This role supports cost-effective sourcing through price comparisons and supplier performance monitoring. Requirements include a business-related degree, 2–3 years of relevant experience, strong communication and negotiation skills, and proficiency in MS Office.

Qualifications

• Bachelor's degree in a business-related field (preferably BA/SCM).
• 2–3 years of relevant experience as Purchasing staff or procurement role.
• Willingness to conduct fieldwork when required.
• Proficient use of MS Office applications.
• Strong communication and negotiation skills.
• Good organizational and coordination abilities.
• Detail-oriented with ability to manage multiple tasks and meet deadlines.

Responsibilities

• Prepare, process, and track Purchase Orders accurately and on time.
• Coordinate with suppliers to request quotations, confirm pricing, and verify product availability.
• Compare supplier offers based on price, quality, lead time, and terms for cost-effective procurement.
• Maintain and update vendor records, contracts, pricing, and other purchasing documents.
• Assist in evaluating supplier performance and identifying potential new suppliers.
• Coordinate with internal departments to ensure timely procurement and delivery of items.
• Monitor PO status and follow up on deliveries and pending orders.

Skills

Communication skills

Negotiation skills

Organizational skills

Multi-tasking

Education

Business Administration

Tools

MS Office

Job description

Job description:

• Prepare, process, and track Purchase Orders (POs) accurately and on time.
• Coordinate with suppliers to request quotations, confirm pricing, and verify product availability.
• Compare supplier offers based on price, quality, lead time, and terms to support cost-effective purchasing decisions.
• Maintain and update vendor records, contracts, pricing, and other purchasing-related documents.
• Assist in evaluating supplier performance and identifying potential new suppliers.
• Coordinate with internal departments to ensure timely procurement and delivery of requested items.
• Monitor purchase order status and follow up with suppliers regarding deliveries and pending orders.

What We're Looking For

• College graduate, preferably with a degree in Business Administration, Supply Chain Management, Purchasing, or any business-related course.
• 2-3 years of relevant experience as a Purchasing Staff or in a similar procurement role.
• Willing to conduct fieldwork when required.
• Computer literate, with good knowledge of MS Office applications.
• Strong communication and negotiation skills.
• Good organizational and coordination skills.
• Detail-oriented and able to manage multiple tasks.
• Able to work under pressure and meet deadlines.
• Proactive, reliable, and capable of building good relationships with suppliers.