Purchasing Assistant

Novelle Office Furniture Inc.; Imus; On-site; PHP 223,000 - 357,000; Full time

Job summary

Novelle Office Furniture Inc. is seeking a detail‑oriented Purchasing Assistant to support procurement of materials, manage PO processes, and coordinate with suppliers in Cavite. The role involves monitoring deliveries, maintaining records, and collaborating with accounting and warehouse teams to ensure accurate orders.

The ideal candidate has strong Excel and Word skills, good communication, and the ability to work under pressure to meet deadlines. Business-related education is preferred.

Qualifications

• Strong communication and coordination skills.
• Organized, detail-oriented, and able to work under pressure to meet deadlines.
• Proficient in Microsoft Excel and Word.

Responsibilities

• Handle the purchasing of materials, supplies, and other company needs
• Prepare and process Purchase Orders (PO) and other purchasing documents
• Coordinate with suppliers regarding prices, availability, and delivery schedules
• Request and compare supplier quotations
• Monitor orders and follow up on deliveries
• Maintain and organize purchasing records and documents
• Check received items against Purchase Orders and supplier documents
• Coordinate with Accounting, Warehouse, and other departments regarding purchases
• Assist in monitoring inventory and items needed for operations
• Communicate with suppliers to resolve issues regarding orders, deliveries, or incorrect items

Skills

Communication

Coordination

Organizational skills

Attention to detail

Time management

Tools

Microsoft Excel

Microsoft Word

Job description

Key responsibilities

• Handle the purchasing of materials, supplies, and other company needs


• Prepare and process Purchase Orders (PO) and other purchasing documents


• Coordinate with suppliers regarding prices, availability, and delivery schedules


• Request and compare supplier quotations


• Monitor orders and follow up on deliveries


• Maintain and organize purchasing records and documents


• Check received items against Purchase Orders and supplier documents


• Coordinate with Accounting, Warehouse, and other departments regarding purchases


• Assist in monitoring inventory and items needed for operations


• Communicate with suppliers to resolve issues regarding orders, deliveries, or incorrect items

About you

• Graduate of any business-related course is preferred


• Purchasing/procurement experience is an advantage


• Good communication and coordination skills


• Computer literate, especially in Microsoft Excel and Word


• Organized, detail-oriented, and willing to learn


• Able to work under pressure and meet deadlines


• Responsible and trustworthy