Purchasing Assistant

Trio-Tech International Pte Ltd; Santo Niño 1st; On-site; PHP 240,000 - 360,000; Full time

Job summary

Trio-Tech International Pte Ltd is seeking a meticulous procurement professional to support purchase orders, deliveries, and records. You will collaborate with the Sourcing Specialist to translate sourcing decisions into timely execution and maintain ERP records.

Responsibilities include processing POs, supplier follow-ups, stock monitoring, and coordinating with finance on invoice reconciliation. Strong organizational and communication skills are essential for success in this role.

Qualifications

• Diploma in Supply Chain, Business Administration, or related field.
• 1–2 years experience in purchasing, procurement admin, or logistics coordination; entry-level may be considered.
• Familiarity with ERP/purchasing systems (SAP, Oracle, or similar) and MS Excel.
• Detail-oriented with strong follow-up and coordination skills.
• Good communication skills for coordinating with suppliers and internal departments across regions.

Responsibilities

• Work closely with Operations Team to understand procurement requirements.
• Process purchase orders and follow up with suppliers on confirmations and delivery timelines.
• Coordinate with logistics teams to verify goods received and resolve discrepancies.
• Maintain accurate procurement records and PO logs in the ERP system.
• Support RFQ preparation and quotation comparisons.
• Monitor stock levels and flag reorder needs.
• Liaise with Finance on invoice/PO reconciliation.
• Assist in handling supplier communications and import/export documentation.
• Provide general administrative support to the procurement team.

Skills

Detail-oriented

Follow-up

Coordination

Communication

Education

Diploma in Supply Chain

Business Administration

Tools

SAP

Oracle

MS Excel

Job description

Job Description & Requirements

We are seeking for a meticulous and resourceful personnel to supports the procurement function by executing purchase orders, tracking deliveries, and maintaining accurate procurement records. Works closely with the Sourcing Specialist to translate sourcing decisions into timely, accurate purchase execution.

Expectations:

• Working closely with Operations Team to understand procurement requirement
• Process purchase orders and follow up with suppliers on confirmations and delivery timelines
• Coordinate with logistics teams to verify goods received and resolve discrepancies
• Maintain accurate procurement records and PO logs in the ERP system
• Support RFQ preparation and quotation comparisons
• Monitor stock levels and flag reorder needs
• Liaise with Finance on invoice/PO reconciliation
• Assist in handling supplier communications and import/export documentation
• Provide general administrative support to the procurement team

Key Requirements & Competencies:

• Diploma in Supply Chain, Business Administration, or related field
• 1-2 years of experience in purchasing, procurement admin, or logistics coordination; entry-level with strong organizational skills may be considered
• Familiarity with ERP/purchasing systems (SAP, Oracle, or similar) and MS Excel
• Detail-oriented with strong follow-up and coordination skills
• Good communication skills for coordinating with suppliers and internal departments across regions.