Purchasing Assistant

Acxelsus Pte Ltd.; Pasig; On-site; PHP 250,000 - 400,000; Full time

Benefits offered by this job

Market-competitive salary

Health & group life Insurance

Fixed weekends off; Dayshift schedule

Paid time off and birthday leave

Learning & development

Employee recognition

Work-life balance

Diverse and positive work environment

Job summary

Acxelsus is seeking a Purchasing Assistant to support the Domestic Purchasing team by monitoring purchase orders, maintaining supplier relationships, and ensuring timely, cost-effective purchasing.

You will coordinate with internal departments and the warehouse, manage PO tracking in SAP, handle PODs and invoices, and resolve delivery discrepancies with suppliers while upholding our values of reliability and teamwork.

Qualifications

• Experience: 2-3 years in client support focusing on purchasing or procurement.
• Knowledge of inventory and supply chain management.
• Proficient in MS Office, especially Excel for PO tracking.
• Experience with SAP or a similar ERP system is an advantage.
• Strong English communication, both verbal and written.
• Education: Bachelor's degree in Business Administration, Supply Chain Management, or related field.

Responsibilities

• Monitor and track purchase orders to ensure timely fulfillment.
• Maintain good supplier relationships and follow up on ETAs and pricing changes.
• Coordinate with internal departments and warehouse on deliveries and PO progress.
• Update PO tracker to keep statuses and timelines accurate and visible.
• Collect PODs, invoices, and delivery documentation for warehouse processing.
• Resolve discrepancies with suppliers and manage credit notes or replacements.
• Handle PO collections with internal teams and manage outbound tickets.
• Process pricing and quantity updates in the SAP system for approved variances.

Job description

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience, we highly prioritize passion, dedication, loyalty, and a proactive attitude towards personal growth.

Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

Job Overview

As a Purchasing Assistant, you will support the Domestic Purchasing team by monitoring and tracking purchase orders, keeping good relationships with suppliers, and making sure supplies and equipment are bought on time and at a good cost. You will be the link between suppliers, internal departments, and the warehouse, keeping PO statuses accurate and fixing delivery issues quickly.

Key Responsibilities

• Inbox Management: Manage the Domestic Purchasing inbox, making sure all purchase-related inquiries get a timely response and go to the right people.
• Internal Coordination: Work with internal departments on Purchase Order ETAs, pricing changes, and other procurement concerns.
• Supplier Follow-Up: Confirm PO ETAs with suppliers and follow up consistently to make sure deliveries arrive on time.
• PO Tracking: Maintain and update the Domestic PO Tracker so PO statuses and delivery timelines are always accurate and visible.
• Delivery Documentation: Collect and consolidate Proof of Delivery (POD), tracking information, and invoices to support warehouse receipt processing.
• Discrepancy Resolution: Work with suppliers on damaged, short, or incorrect goods and handle requests for credit notes or replacements.
• PO Collections: Request and arrange Purchase Order collections with internal teams as needed.
• Ticket Management: Manage purchasing tickets about domestic PO ETAs and make sure issues are resolved on time.
  System Updates: Process pricing and quantity updates in the system for approved variances, and set up down payment requirements in SAP for applicable purchase orders.
• Supplier Calls: Make outbound calls to suppliers when an issue needs to be resolved right away.
• Operational Support: Perform other tasks assigned by the team to support procurement and operational needs.

Qualifications

• Experience: At least 2-3 years of experience in client support focusing onpurchasing or procurement.
• Functional Skill: Knowledge of inventory and supply chain management. Skilled in following up with suppliers, negotiating, and handling delivery paperwork.
  
• Tech Skills: Proficient in MS Office, especially Excel for PO tracking. Experience with SAP or a similar ERP system is an advantage, and so is familiarity with shared inboxes and ticketing tools.
  
• Soft Skills: Strong critical thinking, organized and systematic, detail-oriented, proactive, and customer-focused.
  
• Language: Excellent verbal and written English communication skills.
  
• Education: Bachelor's degree in Business Administration, Supply Chain Management, or a related field.

What We Offer

Here at Acxelsus, our people come first. We offer total compensation to ensure our team experiences overall wellness and has the financial resources and support they need.

• Market-competitive salary
• Health & group life Insurance
• Fixed weekends off; Dayshift schedule
• Paid time off and birthday leave
• Learning & development
• Employee recognition
• Work-life balance
• Diverse and positive work environment

Ready to experience the #AcxelsusAdvantage? Join our team today!