Purchasing Assistant

OX Group Global; Metro Manila; Hybrid; PHP 223,000 - 357,000; Full time

Benefits offered by this job

Hybrid work model

Growing global brand

Generous leave policy

Job summary

OX Tools is hiring a Purchasing Assistant to support procurement activities in Pampanga, Philippines. The role focuses on processing orders, communicating with vendors, and maintaining documentation to ensure smooth purchasing operations.

You will work in a hybrid setup (3-4 days on-site) as part of our growing global brand. The candidate should be detail-oriented, organized, and customer-focused to drive timely deliveries and supplier performance.

Qualifications

• Detail-oriented and results-driven professional with strong communication skills.
• Experience in purchasing or procurement processes is preferred.
• Ability to manage multiple vendors and documentation accurately.

Responsibilities

• Generate and process purchase orders accurately and efficiently.
• Ensure all purchase orders comply with company policies.
• Establish and maintain positive vendor relationships.
• Communicate effectively with vendors and monitor SLA/KPI performance.
• Maintain up-to-date documentation and records for orders and invoices.
• Prepare reports on purchasing activities and supplier performance.

Skills

People oriented

Negotiation

Interpersonal relationships

Communication skills

Organisational skills

Analytical skills

Prioritisation

Problem solving

Integrity & confidentiality

Job description

We’re Hiring: Purchasing Assistant

Pampanga, Central Luzon, Philippines | Full-Time | Hybrid (3-4 days / week onsite)

At OX Tools, we’re not just about tools, we’re about building something bigger.

At OX Tools, our vision is to bring the strength of the OX to every tradesperson through passion, design, and relentless pursuit of innovation. Our tools are instinctively recognised asTough, Dynamic, Differentand so are our people.

The Role

We are seeking a motivated and detail-oriented individual to join our team as a Purchasing Assistant. In this role, you will provide essential support to the purchasing team, ensuring the seamless and efficient procurement of goods. The Purchasing Assistant will be responsible for various tasks, including order processing, vendor communication, and documentation management.

Key Responsibilities

Key Accountabilities:

• Generate and process purchase orders accurately and efficiently.
• Ensure that all purchase orders are in compliance with company policies and procedures.
• Vendor Relations. Establish and maintain positive relationships with vendors.
• Communicate effectively with vendors.
• Monitor full process with the suppliers and holding them accountable to SLA’s and KPI’s.
• Documentation Management. Making sure internal system always up to date.
• Maintain organized and up-to-date records of purchase orders, invoices, contracts, and related documentation.
• Prepare and distribute necessary reports on purchasing activities.
• Supplier management

KPI’s

• Order Accuracy.
• On-Time Delivery.
• Percentage of orders delivered by vendors within agreed-upon timelines.
• Vendor Performance.
• Evaluation of vendor performance based on factors such as on-time delivery, product quality, and responsiveness to inquiries.
• Supplier KPI Performance Improvement

Skills/Experience

What we’re looking for:

• People oriented and results driven
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• Effective relationship building, networking and influencing skills
• Excellent communications skills – written, verbal and interpersonal - with an ability to tailor communication style to diverse audiences
• Excellent organisational skills and attention to detail
• Strong analytical and problem-solving skills
• Ability to prioritise tasks and to delegate them when appropriate
• Ability to identify, analyse and develop effective solutions to problems
• Ability to act with integrity, professionalism, and confidentiality.

What’s in it for you?

• The opportunity to be part of a growing, ambitious global brand
• The chance to grow and develop within the business
• 10 days annual leave + 5 days sick leave + birthday + volunteer leave
• A vibrant, supportive team culture

We live by three attributes: Humble, Hungry, People Smart. We work as One Team, put the Customer First, and challenge ourselves to innovate every day.

If you’re ready to grow with us and bring your energy, creativity, and teamwork, we’d love to hear from you.

and join a brand that’s shaping the future of tools.

#ConstructionCareers #PHJobs #TeamOX #NowHiring #ToolsForTrades