Purchasing Assistant

PeopleStrong; Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

PeopleStrong in Manila is seeking a Purchasing Assistant to support the Purchasing Manager in achieving sales and profit objectives through inventory control and administrative efficiency.

You will manage stock levels, coordinate with vendors, assist in budgeting, and ensure timely settlements with suppliers while maintaining accurate records. This role requires collaboration across teams and a proactive approach to process improvements.

Qualifications

• College graduate of any 4-year business course.
• Ability to speak Chinese is an advantage.
• Must be willing to work full-time in Binondo, Manila.

Responsibilities

• Maintains optimum inventory level by keeping the right reorder point and days supply.
• Fulfils customer service level by coordinating with vendors and our organization to strengthen the supply chain.
• Ensures optimal use of purchasing budget by investing in high-return accounts and SKUs.
• Maintains good credit by ensuring vendor balances are settled on time.
• Executes vendor-related processes and promotions with internal teams.
• Provides accurate product and vendor information in the system (prices, discounts, barcodes).
• Delivers timely reports to Accounting and aligns records with external parties.
• Handles returns and manages administrative tasks when needed.
• Supports manager with administrative and operations duties as required.
• Provides excellent internal and external customer service.

Skills

Chinese language

Full-time

Education

BS or AB in any 4 year College Course

Job description

Country Philippines

Region NCR - National Capital Region

City Manila

Location Head Office

Skills

Skill

BS or AB in any 4 year College Course

Working Language

Job Description

Overall Purpose:

To assist Purchasing Manager in achieving sales and profit objectives through operational excellence and administrative efficiencies for new and developmental accounts. This may include some business-building functions as instructed.

Major Responsibilities and Deliverables:

Efficient Inventory and Financial Management

• Maintains optimum inventory level by keeping the right reorder point / days supply at all times and following ordering process guidelines strictly
• Fulfills expected Customer Service Level by working across the vendors’ as well as our own organization to streamline and strengthen the supply chain
• Ensures optimal use of purchasing budget by investing on accounts and SKUs with highest returns possible
• Maintains good credit standing by ensuring that all vendor unsettled balances, either receivables from or payables to, are settled at the appropriate time

Excellent Operational Administration

• Works across the vendors’ as well as our own organization, to ensure the successful execution and implementation of activities (ex. promotions), standard operating processes (ex. Vendor Transaction Procedure) and other initiatives (ex. new projects)
• Provides relevant product and/or vendor information by ensuring the accuracy of information entered into and maintained by the system (ex. prices, discounts, rebates, shelf life, barcodes)
• Exhibits fiscal discipline by providing and maintaining accurate, complete and timely documents / reports to facilitate Accounting procedures and ensures harmony of records with external parties
• Meets all prescribed operational efficiency standards by ensuring that returns (bad orders, good stocks, phased outs) are retrieved the soonest time possible
• Takes over manager’s administrative and operational functions as needed
• Provides excellent customer service by ensuring that internal and external customers’ requests / inquiries / concerns (within authorized parameters) are attended to promptly

Business Building Functions

• Does price check, gathers and provides competitive data / information
• Arranges for and joins vendor meetings/events if needed
• Assists in preparing for pre-meets, vendor meetings, and post-meets
• Communicates and follows up with vendors as instructed

Qualifications:

• College graduate of any 4-year business course
• Ability to speak Chinese is an advantage
• Must be willing to work full-time in Binondo, Manila