Purchasing Assistant

Asia Peopleworks Inc.; Makati; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Employee recognition and rewards

Government mandated benefits

Health & wellness insurance

Job summary

A logistics and procurement company based in Makati is looking for a candidate with a bachelor's degree in business administration or a related field. The role involves managing coal purchase orders, coordinating shipping logistics, and ensuring compliance with international trade regulations. The ideal candidate will have experience in financial transactions and proficiency in Microsoft Office. This full-time position offers an opportunity to work in a fast-paced environment, engaging with various stakeholders in the industry.

Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, Economics, or related field.
• Knowledge of financial transactions, billing processes, and compliance requirements.
• Familiarity with trade transactions and shipping logistics is a plus.

Responsibilities

• Assist in the execution of coal purchase orders and ensure compliance.
• Coordinate with operations and suppliers for shipping and logistics.
• Ensure all transactions comply with company policies and regulations.

Skills

Financial transactions knowledge

Analytical and problem-solving skills

Excellent communication abilities

Detail-oriented organization skills

Proficiency in Microsoft Office

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Excel

Financial software

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Incentives

Government Mandated Benefits

Insurance Health & Wellness

Procurement Coordination:

• Assist in the execution of coal purchase orders and ensure compliance with contractual terms.
• Liaise with coal suppliers and consultants to confirm specifications, pricing, and delivery schedules.
• Ensure documentation is complete and accurate for customs and regulatory compliance.

Shipping & Logistics:

• Coordinate with operations team, coal suppliers, ship brokers and vessel owners for chartering and scheduling of shipments.
• Monitor vessel movements and ensure timely loading and unloading of cargo.
• Liaise with customs broker to ensure smooth importation processing.
• Review laytime calculations and ensure that this are in line with contract terms and conditions.

Coordination:

• Work closely with the fuel management team at the site to align delivery schedules with operational requirements.
• Provide updates on shipment status and resolve any discrepancies related to coal quality or quantity.
• Liaise with other departments as necessary.

Financial Transactions:

• Coordinate with banks for Letters of Credit (LC) opening, amendments, and settlement.
• Coordinate with finance team to ensure timely settlement of LC and other invoices.
• Ensure accurate documentation and timely payment processing.

Compliance & Documentation:

• Ensure all transactions comply with company policies and international trade regulations.
• Maintain accurate records of contracts, shipping documents, and financial transactions.

Others:

• Any other duties and tasks that may be assigned by management.
• Assist with handling minor insurance policies.
• Assist the commercial department with contracts management, administration, and implementation.

Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, Economics, or a related field.
• Knowledge of financial transactions, billing processes, and compliance requirements.
• Familiarity with bank trade transactions, importation, shipping logistics, customs clearance and other customs regulations is a plus.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and financial software.
• Strong analytical and problem-solving skills.
• Excellent communication and coordination abilities and organization skills.
• Detail-oriented with strong organizational and multitasking skills.
• Ability to work independently and collaborate with various stakeholders.
• Handle documentation, reporting, and administrative tasks.
• Ability to adapt to a fast-paced and regulatory-driven environment.

Working Location

6/F, Asia PeopleWorks, Inc.. 6/F, The Athenaeum Bldg, 160 L.P. Leviste Street, Salcedo, Makati, 1227 Metro Manila, Philippines

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