Purchasing Assistant

Goldens Dynasty Motors, Inc.

Davao del Sur

On-site

PHP 201,000 - 290,000

Full time

14 days+

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Job summary

A reputable company in the automotive sector is seeking a Purchasing Assistant in Davao City to support the procurement department by processing orders, maintaining supplier relationships, and ensuring timely delivery of goods. Responsibilities include creating purchase orders, monitoring inventory, and resolving discrepancies with vendors. Candidates must provide required documents such as birth certificate, SSS, and police clearance.

Qualifications

Ability to process orders through an ERP system accurately.
Strong communication skills with vendors to manage supplier relations.
Experience in monitoring inventory levels to meet purchasing needs.
Ability to collaborate with warehouse and finance teams.
Analytical mindset for cost-saving opportunities.

Responsibilities

Enter purchase orders into an ERP system and ensure they are accurate and processed on time.
Communicate with vendors to verify orders, track shipments, and build long-term relationships.
Monitor stock levels to determine purchasing needs and ensure timely delivery.
Research and evaluate potential new suppliers.
Provide administrative support with invoices and records.
Investigate invoicing and shipping discrepancies.
Identify opportunities for cost savings.
Coordinate receipts and payments with internal departments.

Skills

Order processing

Supplier management

Inventory monitoring

Vendor research

Administrative support

Discrepancy resolution

Cost savings

Collaboration

ERPs

Tools

ERP system

Job description

Job Description

A purchasing assistant supports the procurement department by processing orders, maintaining supplier relationships, and ensuring timely delivery of goods. Key responsibilities include creating purchase orders, monitoring inventory, tracking shipments, researching potential suppliers, and resolving discrepancies with vendors. They also perform administrative tasks to help the department run efficiently, such as maintaining purchase records and data.

Core duties and responsibilities

Order processing: Enter purchase orders into an ERP system and ensure they are accurate and processed on time.
Supplier management: Communicate with vendors to verify orders, track shipments, and build long-term relationships.
Inventory monitoring: Monitor stock levels to determine purchasing needs and ensure timely delivery of materials.
Vendor research: Research and evaluate potential new suppliers based on cost, quality, service, and delivery performance.
Administrative support: Provide administrative assistance with purchase documents, invoices, and maintaining purchase records.
Discrepancy resolution: Investigate and resolve issues with invoicing and shipping discrepancies.
Cost savings: Assist in identifying and recommending cost-saving strategies.
Collaboration: Work with internal departments, such as the warehouse and finance, to coordinate receipts and payments.

Required Documents