PURCHASING ASSISTANT

LE BRON CONSTRUCTION; Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

LE BRON CONSTRUCTION is seeking a procurement-support professional in Metro Manila to manage PR processing, RFQs, supplier liaison, and PO preparation. The role involves coordinating quotations, orders, and delivery schedules with suppliers and project sites.

The position also covers monitoring stock, supplier performance, and related documentation to ensure timely, cost-effective procurement for construction projects in the Philippines.

Responsibilities

• Receive, review, and process approved Purchase Requests (PR).
• Prepare RFQs and send them to accredited suppliers.
• Obtain and compare quotations based on price, quality, availability, and delivery schedule.
• Assist in preparing Purchase Orders (PO) for approval.
• Coordinate with suppliers regarding quotations, order confirmations, and delivery schedules.
• Monitor pending purchase orders until delivery is completed.
• Maintain professional communication with suppliers and vendors.
• Assist in sourcing new qualified suppliers and subcontractors.
• Request updated company profiles, permits, product catalogs, and price lists from suppliers.
• Monitor supplier performance, delivery reliability, and responsiveness.
• Coordinate with warehouse regarding stock availability.
• Assist in monitoring inventory levels to avoid shortages.
• Help identify fast-moving and critical construction materials requiring replenishment.
• Assist in price canvassing and market research.
• Compare supplier quotations to obtain best value for the company.
• Support cost-saving initiatives without compromising quality and delivery requirements.
• Prepare correspondence related to procurement activities.
• Schedule supplier meetings when necessary.
• Perform clerical and administrative duties for the Purchasing Department.
• Perform other procurement-related duties assigned by the Purchasing Officer or Management.

Job description

Duties and Responsibilities

Procurement Operations

• Receive, review, and process approved Purchase Requests (PR).

• Prepare Requests for Quotations (RFQ) and send them to accredited suppliers.

• Obtain and compare quotations based on price, quality, availability, and delivery schedule.

• Assist in preparing Purchase Orders (PO) for approval.

• Coordinate with suppliers regarding quotations, order confirmations, and delivery schedules.

• Monitor pending purchase orders until delivery is completed.

Supplier Coordination

• Maintain professional communication with suppliers and vendors.

• Assist in sourcing new qualified suppliers and subcontractors.

• Request updated company profiles, permits, product catalogs, and price lists from suppliers.

• Monitor supplier performance, delivery reliability, and responsiveness.

Delivery Monitoring

• Coordinate with warehouse personnel and project sites regarding material deliveries.

• Follow up delayed deliveries with suppliers.

• Ensure delivered items match the Purchase Order and Delivery Receipt.

• Assist in resolving delivery discrepancies and damaged or incomplete deliveries.

Documentation and Records

• Maintain organized procurement files, quotations, purchase orders, delivery receipts, invoices, and supplier records.

• Update procurement monitoring reports and purchasing databases.

• Prepare procurement status reports as required by management.

• Ensure proper filing of procurement documents for auditing and reference.

Inventory Coordination

• Coordinate with the Warehouse regarding stock availability.

• Assist in monitoring inventory levels to avoid shortages.

• Help identify fast-moving and critical construction materials requiring replenishment.

Cost Control

• Assist in price canvassing and market research.

• Compare supplier quotations to obtain the best value for the company.

• Support cost-saving initiatives without compromising quality and delivery requirements.

Administrative Support

• Prepare correspondence related to procurement activities.

• Schedule supplier meetings when necessary.

• Perform clerical and administrative duties for the Purchasing Department.

• Perform other procurement-related duties assigned by the Purchasing Officer or Management.