Purchasing and Inventory Associate

PM Consulting; Manila; On-site; PHP 167,000 - 279,000; Full time

Job summary

PM Consulting is seeking an organized Purchasing and Inventory Associate to support purchasing operations, inventory management, supplier coordination, and administrative processes. You will work closely with the Purchasing Manager to maintain optimal stock levels, ensure accurate records, and aid cost efficiency across procurement activities.

The role emphasizes timely order fulfillment, coordination with suppliers, and collaboration with internal teams.

Qualifications

• Four-year degree in a business-related field.
• Fresh graduates are welcome to apply.
• Strong organizational skills and attention to detail in handling records, reports, and data.
• Good communication with suppliers and internal stakeholders.
• Basic analytical and data handling skills.
• Knowledge of inventory management or purchasing processes is an advantage.
• Ability to speak Chinese is a plus.

Responsibilities

• Monitor inventory levels and assist in maintaining appropriate stock levels based on demand and reorder points.
• Support purchasing activities to ensure product availability and timely replenishment.
• Coordinate with suppliers and internal teams to facilitate efficient order processing and delivery.
• Assist in monitoring purchasing budgets and identifying opportunities to improve cost efficiency.
• Track outstanding supplier transactions and coordinate with relevant teams to facilitate timely settlement of accounts.
• Conduct price checks and gather market and competitor information to support purchasing decisions.
• Assist in preparing reports, presentations, and other materials for supplier meetings and business reviews.
• Participate in supplier meetings, events, and other business activities as needed.
• Follow up with suppliers on outstanding concerns, ongoing projects, and agreed deliverables.
• Provide administrative and operational support to the Purchasing Manager as required.

Skills

Organizational skills

Communication and coordination

Analytical thinking

Numerical data handling

Education

Bachelor's degree in Business Administration, Supply Chain Management, Marketing, or related four-year business course

Tools

Excel

Job description

The Purchasing and InventoryAssociate supports purchasing operations, inventory management, supplier coordination, and administrative processes. This role works closely with the Purchasing Manager and internal teams to maintain optimal inventory levels, ensure accurate purchasing records, support cost efficiency, and facilitate smooth supply chain operations.

The position is ideal for an organized and detail-oriented individual with strong coordination and analytical skills who can help ensure timely order fulfillment and efficient purchasing activities.

Key Responsibilities:

Purchasing and Inventory Management

• Monitor inventory levels and assist in maintaining appropriate stock levels based on demand, reorder points, and supply requirements.
• Support purchasing activities to ensure product availability and timely replenishment.
• Coordinate with suppliers and internal teams to facilitate efficient order processing and delivery.
• Assist in monitoring purchasing budgets and identifying opportunities to improve cost efficiency.
• Track outstanding supplier transactions and coordinate with relevant teams to facilitate timely settlement of accounts.

Supplier Coordination and Operational Support

• Coordinate with suppliers regarding orders, pricing, product availability, promotions, and other purchasing-related concerns.
• Assist in implementing purchasing procedures, promotional activities, and operational initiatives.
• Maintain accurate product and supplier information in internal systems, including prices, discounts, rebates, barcodes, and shelf-life details.
• Prepare and maintain purchasing documents, reports, and records to support accounting and operational requirements.
• Monitor product returns, including damaged goods, saleable stocks, and discontinued items, and coordinate their timely processing.
• Respond promptly to inquiries and requests from internal teams and external partners.

Market Research and Business Support

• Conduct price checks and gather market and competitor information to support purchasing decisions.
• Assist in preparing reports, presentations, and other materials for supplier meetings and business reviews.
• Participate in supplier meetings, events, and other business activities as needed.
• Follow up with suppliers on outstanding concerns, ongoing projects, and agreed deliverables.
• Provide administrative and operational support to the Purchasing Manager as required.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Marketing, or any related four-year business course.
• Fresh graduates are welcome to apply.
• Strong organizational skills and attention to detail, particularly in handling records, reports, and data.
• Good communication and coordination skills when dealing with suppliers and internal stakeholders.
• Basic analytical and problem-solving skills, with the ability to work with numerical data.
• Proficiency in Microsoft Office applications, particularly Excel, is an advantage.
• Knowledge of inventory management, purchasing processes, or supply chain operations is an advantage.
• Ability to speak Chinese is a plus.