Purchasing and Inventory Associate

Our Clients; Manila; On-site; PHP 223,000 - 391,000; Full time

Job summary

Our Clients is seeking a Purchasing and Inventory Associate to support purchasing operations, inventory management, supplier coordination, and related administrative tasks. You will work with the Purchasing Manager and internal teams to maintain optimal stock levels and accurate records, aiming for cost efficiency and smooth supply chain operations.

The role suits organized, detail-oriented individuals with strong coordination and analytical skills who can help ensure timely order fulfillment

Qualifications

• Bachelor's degree in a relevant business field
• Strong organizational skills and attention to detail in records and data
• Good communication and coordination with suppliers and internal stakeholders
• Basic analytical and problem-solving abilities with numerical data
• Proficiency in Microsoft Office, especially Excel
• Knowledge of inventory management or purchasing processes is advantageous
• Ability to speak Chinese is a plus

Responsibilities

• Monitor inventory levels and assist in maintaining stock based on demand and requirements
• Support purchasing activities to ensure product availability and timely replenishment
• Coordinate with suppliers and internal teams to facilitate orderly processing and delivery
• Assist in monitoring purchasing budgets and identifying opportunities to improve cost efficiency
• Track outstanding supplier transactions and coordinate timely settlement of accounts
• Maintain accurate product and supplier information in internal systems
• Prepare and maintain purchasing documents and reports

Skills

Organizational skills

Attention to detail

Communication skills

Excel

Data analysis

Inventory management

Purchasing processes

Problem solving

Chinese language

Education

Bachelor's degree in Business Administration / Supply Chain Management / Marketing / related four-year business course

Job description

The Purchasing and InventoryAssociate supports purchasing operations, inventory management, supplier coordination, and administrative processes. This role works closely with the Purchasing Manager and internal teams to maintain optimal inventory levels, ensure accurate purchasing records, support cost efficiency, and facilitate smooth supply chain operations.

The position is ideal for an organized and detail-oriented individual with strong coordination and analytical skills who can help ensure timely order fulfillment and efficient purchasing activities.

Key Responsibilities:

Purchasing and Inventory Management

• Monitor inventory levels and assist in maintaining appropriate stock levels based on demand, reorder points, and supply requirements.
• Support purchasing activities to ensure product availability and timely replenishment.
• Coordinate with suppliers and internal teams to facilitate efficient order processing and delivery.
• Assist in monitoring purchasing budgets and identifying opportunities to improve cost efficiency.
• Track outstanding supplier transactions and coordinate with relevant teams to facilitate timely settlement of accounts.

Supplier Coordination and Operational Support

• Coordinate with suppliers regarding orders, pricing, product availability, promotions, and other purchasing-related concerns.
• Assist in implementing purchasing procedures, promotional activities, and operational initiatives.
• Maintain accurate product and supplier information in internal systems, including prices, discounts, rebates, barcodes, and shelf-life details.
• Prepare and maintain purchasing documents, reports, and records to support accounting and operational requirements.
• Monitor product returns, including damaged goods, saleable stocks, and discontinued items, and coordinate their timely processing.
• Respond promptly to inquiries and requests from internal teams and external partners.

Market Research and Business Support

• Conduct price checks and gather market and competitor information to support purchasing decisions.
• Assist in preparing reports, presentations, and other materials for supplier meetings and business reviews.
• Participate in supplier meetings, events, and other business activities as needed.
• Follow up with suppliers on outstanding concerns, ongoing projects, and agreed deliverables.
• Provide administrative and operational support to the Purchasing Manager as required.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Marketing, or any related four-year business course.
• Fresh graduates are welcome to apply.
• Strong organizational skills and attention to detail, particularly in handling records, reports, and data.
• Good communication and coordination skills when dealing with suppliers and internal stakeholders.
• Basic analytical and problem-solving skills, with the ability to work with numerical data.
• Proficiency in Microsoft Office applications, particularly Excel, is an advantage.
• Knowledge of inventory management, purchasing processes, or supply chain operations is an advantage.
• Ability to speak Chinese is a plus.