Purchasing Administrator

Cloudstaff; Pampanga; On-site; PHP 390,600 - 613,800; Full time

Benefits offered by this job

Health and life insurance

Leave credits

Flexible leave credits

Career advancement

Company-provided PC/Laptop

Office perks and social events

Job summary

Cloudstaff in the Philippines is seeking a detail-oriented Purchasing Administrator to support the procurement team. You will raise POs, maintain system data, and ensure timely supplier communication to keep the procurement process smooth.

The role requires strong data accuracy, excellent communication with suppliers and internal teams, and familiarity with NetSuite or similar ERP systems. This office-based position offers growth and collaborative culture.

Qualifications

• Strong attention to detail and accuracy in data entry and order management.
• Excellent communication and relationship management with internal teams and external suppliers.
• Proficient in ERP systems (experience with NetSuite preferred).
• Strong organisational skills and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Raise purchase orders (POs) with the relevant suppliers as instructed by Category Buyers.
• Maintain accurate records of all POs and log any stock or supply issues for review by the relevant Category Buyer.
• Ensure all expected delivery dates (at line level) are accurate and up to date in NetSuite at the time of order.
• Review supplier order confirmations to verify that pricing, quantities, and delivery dates align with the corresponding PO details in NetSuite.
• Run and review the 'Outstanding PO Lines' report daily to identify any overdue items. Follow up with suppliers to obtain revised delivery dates and update NetSuite accordingly.
• Manage supplier delivery discrepancies and coordinate returns for items within your assigned categories or for POs you have raised.
• Collaborate with the Finance team to investigate and resolve any supplier invoice discrepancies related to your purchase orders.

Skills

Data entry accuracy

Communication skills

Attention to detail

Organisational skills

Tools

NetSuite ERP

Job description

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

We are currently on the lookout for Purchasing Administrator to join our team at Cloudstaff, the #1 workplace everywhere!

Job Description

A Purchasing Administrator will provide essential support to the Procurement team by managing purchase orders, maintaining accurate system data, and ensuring timely and accurate supplier communication. This role is key to ensuring a smooth procurement process and accurate supplier performance tracking.

Role: Purchasing Administrator

Work Arrangement: Work from Office

Schedule: Mid Shift

Key Responsibilities

• Raise purchase orders (POs) with the relevant suppliers as instructed by Category Buyers.
• Maintain accurate records of all POs and log any stock or supply issues for review by the relevant Category Buyer.
• Ensure all expected delivery dates (at line level) are accurate and up to date in NetSuite at the time of order.
• Review supplier order confirmations to verify that pricing, quantities, and delivery dates align with the corresponding PO details in NetSuite.
• Run and review the 'Outstanding PO Lines' report daily to identify any overdue items. Follow up with suppliers to obtain revised delivery dates and update NetSuite accordingly.
• Manage supplier delivery discrepancies and coordinate returns for items within your assigned categories or for POs you have raised.

Finance & Reconciliation

• Collaborate with the Finance team to investigate and resolve any supplier invoice discrepancies related to your purchase orders.

KPI's

• Overdue expected receipt dates updated by the end of the following day
• All supplier order confirmations reviewed within 24 hours of receipt
• Goods-in queries reviewed and actioned within 48 hours
• Invoice queries reviewed and actioned within 72 hours of receipt

Qualifications and requirements

DESIRED KNOWLEDGE, SKILLS & ABILITIES

• Strong attention to detail and accuracy in data entry and order management.
• Excellent communication and relationship management skills with both internal teams and external suppliers.
• Proficient in ERP systems (experience with NetSuite preferred).
• Strong organisational skills and ability to manage multiple priorities in a fast-paced environment.

Non-negotiable skills and requirements

• Strong attention to detail and accuracy in data entry and order management.
• Excellent communication and relationship management skills with both internal teams and external suppliers.
• Proficient in ERP systems (experience with NetSuite preferred).
• Strong organisational skills and ability to manage multiple priorities in a fast-paced environment.

Perks & Benefits (Work From Office/Hybrid)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Up to 24 leave credits per year
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff - Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.