Property Operations & Admin Coordinator

vamasters, Inc.; Bayugan; On-site; PHP 250,000 - 500,000; Full time

Job summary

Vamasters, Inc. in the Philippines seeks an organized Admin and Operations Support to manage day-to-day operations of a growing real estate investment portfolio in Bayugan, Agusan del Sur.

You will coordinate between the property manager, maintenance contractors, and guests, ensuring nothing falls through the cracks and ownership stays informed. You will schedule repairs, answer inquiries, and drive cross-functional communication, using AI-powered tools to optimize daily workflows and onboarding

Qualifications

• Proven experience in administrative support, operations coordination, or a similar role.
• Excellent spoken and written English, with confidence making and handling phone calls.
• Strong organizational and follow-through skills, with the ability to track many open items at once.
• Experience coordinating with multiple parties such as contractors, vendors, or clients.
• Comfortable using task management tools, email, and shared documents.
• Unfailing on follow-through, sharp on detail, and self-sufficient without supervision.
• Strong communication skills and a proactive approach to updates and problem-solving.

Responsibilities

• Work with the property manager and maintenance contractors to schedule repairs, cleanings, and property turnovers.
• Communicate with guests and tenants to answer inquiries, address concerns, and resolve issues quickly.
• Make and take phone calls with contractors, vendors, guests, and other contacts.
• Track open tasks, maintenance requests, and follow-ups so every item reaches completion.
• Manage and prioritize a running list of administrative and operational to-dos.
• Keep organized records of vendor contacts, maintenance history, and property communications.
• Give the owner regular status updates on open items, issues, and completed work.
• Work alongside AI-powered tools and automated systems as part of daily operations.
• Help set up operational processes as new properties join the portfolio.

Skills

Administrative support

Operations coordination

English communication

Stakeholder coordination

Task management tools

Follow-through

Proactive communication

Job description

Vamasters, Inc. in the Philippines seeks an organized Admin and Operations Support to manage day-to-day operations of a growing real estate investment portfolio in Bayugan, Agusan del Sur.

You will coordinate between the property manager, maintenance contractors, and guests, ensuring nothing falls through the cracks and ownership stays informed. You will schedule repairs, answer inquiries, and drive cross-functional communication, using AI-powered tools to optimize daily workflows and onboarding