Property Executive

Gallant Investment Pte Ltd; Santo Niño 1st; On-site; PHP 1,914,000 - 3,007,000; Full time

Job summary

Gallant Investment Pte Ltd is seeking a Property Executive to support the senior operations manager in day-to-day property and building management across residential and commercial properties. The role requires coordinating facility matters, monitoring systems, and ensuring compliance with tenancy guidelines.

The candidate should have a Diploma in Building/Facilities Management, 1–2 years in property management, strong MS Office/IT skills, and a proactive, team-oriented mindset.

Qualifications

• Diploma in Building/Facilities Management or related field.
• 1–2 years of property management or building administration experience.
• Strong MS Office and IT skills.
• Motivated, meticulous and open to cross-training.
• Ability to multitask and work independently.
• Good leadership, ownership and organizational skills.
• Team player with strong communication abilities.
• Fire Safety Manager Certificate is preferred.

Responsibilities

• Assist the senior operations manager in all aspects of operations and building maintenance across properties (residential and commercial).
• Coordinate with the team on facility matters and operations issues.
• Monitor building systems and equipment to ensure efficient operations.
• Manage tenancy guidelines with tenants, inspections, design docs, and approvals.
• Maintain policies for building operations, maintenance, admin and management.
• Prepare monthly management reports, circulars and memoranda.
• Raise RFQs and issue POs; monitor vendor setup and licenses.
• Track contract statuses and renewals; manage operations matters.
• Maintain the property management system for the Operations department.

Skills

MS Office

IT knowledge

Leadership

Communication

Multitasking

Education

Diploma in Building/Facilities Management

Fire Safety Manager Certificate

Job description

This role will be based at 51 Goldhill Plaza. You will assist the senior operations manager in all aspects of operations and building maintenance across all properties (residential and commercial).

Key responsibilities

• Assist the senior operations manager in all aspects of operations/building maintenance and all properties (residential and commercial)
• Coordinate with the team on various facility matters and assist in operations issues
• Monitor the efficient operation of building's systems and equipment
• Manage tenancy design guidelines with tenants, including joint inspections for unit takeover and handover, design documentation and approval, compliance to regulatory guidelines and adherence to company guidelines and schedules
• Maintain policies and procedures for building operations, maintenance, administration and management
• Prepare monthly management reports, building circulars and memoranda
• Raise requests for quotations (RFQs) and issue purchasing orders (POs)
• Monitor license renewal dates and status, vendor setup and other operations matters
• Monitor contract status and renew expiring contracts
• Maintain the property management system for the Operations department

Job Requirements

• Diploma in Building/Facilities Management or any other related field
• Minimum 1 to 2 years of related experience in property management or commercial building administration
• Strong knowledge in MS Office (Word, Excel and Presentation) and IT matters
• Highly motivated, meticulous and willing to be cross-trained in various aspects of facilities
• Able to perform multiple tasks effectively
• Able to work independently and take ownership of assignments and manage operations with good leadership attributes
• Team player with good communication and organization skills
• Preferably experience/certification as Fire Safety Manager

Your application will include the following questions:

• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Property Executive?
• Which of the following types of qualifications do you have?
• Do you have a Fire Safety Manager Certificate?