Property Compliance Assistant (Australian Property Management)

ApexBridge Inc.; Cebu City; Remote; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Competitive salary based on experience

HMO health cover and staff benefits

13th-month pay and 26 paid leave days

Laptop and work equipment provided

Full training on client systems

Job summary

ApexBridge Inc. is seeking a hands-on property compliance coordinator to support an Australian client with 300+ rental properties.

You will review inspection reports, coordinate owners, tenants and tradespeople, and keep records accurate in the property management system. Ideal candidates have 1+ year Aussie property management experience, knowledge of Victorian rental compliance, and experience with PropertyMe, PropertyTree or Console Cloud.

Qualifications

• 1+ year Australian property management experience with rental compliance.
• Knowledge of Victorian rental compliance: smoke alarm checks, gas and electrical safety checks every 2 years, and minimum standards under the Residential Tenancies Act.
• Experience with PropertyMe, PropertyTree, Console Cloud or similar.
• Proficient written and spoken English.
• Highly organised with strong deadlines.
• Experience with third-party compliance reports and portals (nice to have).
• Experience with other states' compliance rules (NSW, QLD) (nice to have).

Responsibilities

• Review compliance inspection reports and log items needing action.
• Contact owners to explain requirements and obtain approval for works.
• Arrange tradespeople, issue work orders, and follow up on quotes.
• Coordinate access with tenants and keep them updated.
• Track items through sign-off and update safety check dates.
• Update property, owner and tenancy records in the property management system.
• Support admin tasks like maintenance requests, arrears reminders and inspection bookings.

Skills

Property management

English communication

Organisational skills

Deadline management

Australian compliance

Email & phone comms

Cross-state compliance

Tools

PropertyMe

PropertyTree

Console Cloud

Job description

About the role

Help an established Victorian real estate agency keep 300+ rental properties compliant. You'll take compliance reports from their inspection provider and follow each item through to completion: working with property owners, tradespeople and tenants, and keeping records accurate in the agency's property management system.

Key responsibilities

• Review compliance inspection reports and log every item that needs action

• Contact owners to explain what's required and get approval for works

• Book tradespeople, issue work orders and follow up on quotes and completion dates

• Coordinate access with tenants and keep them updated

• Track each item through to sign-off and keep due dates for smoke alarm, gas and electrical safety checks up to date

• Update property, owner and tenancy records in the property management system

• Support the property management team with related admin, such as maintenance requests, arrears reminders and inspection bookings

About you

• 1+ year of Australian property management experience, including rental compliance work

• Working knowledge of Victorian rental compliance: smoke alarm checks, gas and electrical safety checks every 2 years, and rental minimum standards under the Residential Tenancies Act (Consumer Affairs Victoria)

• Experience with PropertyMe, PropertyTree, Console Cloud or similar

• Confident writing to, and speaking with, Australian owners, tenants and tradespeople by email and phone

• Highly organised, with strong follow-through on deadlines

• Clear written and spoken English

• Experience with third-party compliance providers' reports and portals (nice to have)

• Experience with other states' compliance rules (NSW, QLD) (nice to have)

Benefits

• Competitive salary, based on experience

• HMO health cover and staff benefits

• 13th-month pay and 26 days' paid leave a year (15 vacation, 10 sick, 1 birthday leave)

• SSS, PhilHealth and Pag-IBIG contributions

• Laptop and work equipment provided

• Full training on the client's systems and processes

• Long-term, dedicated role with one Australian client