Property Admin- Real Estate, Pasig

Private Advertiser; Pasig; On-site; PHP 360,000 - 480,000; Full time

Job summary

Private Advertiser seeks a dependable Property Administrator to oversee residential and commercial spaces on-site in Pasig. You will manage housekeeping and security staff, handle administrative duties, and be the primary contact for tenants and visitors.

You will ensure safety, maintain records for attendance, cash, and permits, and coordinate with engineering on repairs. A full-time on-site schedule is required, with performance-based improvements and seasonal/event planning.

Qualifications

• 4-year college degree required
• Experience in property or facilities administration preferred
• Able to lead frontline teams and maintain safety standards
• Detail-oriented with attendance, cash, and permit records

Responsibilities

• Lead housekeeping and security teams daily
• Walk the premises and flag repairs to engineering lead
• Prepare and file regulatory/compliance reports
• Suggest property improvements and arrange decorations
• Serve as front-line contact for tenants, leasing, and visitors
• Cover front desk and unit handovers when needed
• Register staff in time-and-attendance system and compile monthly reports
• Manage petty cash with liquidations and sign work permits
• Track and reorder office/cleaning supplies

Skills

Staff leadership

Detail-oriented

Communication

Education

Bachelor's degree

Job description

Who We're Looking For:

We are looking for a dependable, hands‑on Property Administrator to help keep our residential and commercial spaces clean, safe, and running smoothly. You will be the on‑site anchor for the facility team, overseeing housekeeping and security staff, keeping standards consistent, and being the first person tenants and visitors turn to. You will also take care of the administrative side of daily operations, including staff attendance, petty cash, and contractor work permits.

What You'll Do:

• Lead the housekeeping and security teams day to day, making sure staff are properly groomed, in complete uniform, and following daily checklists and safety protocols.

• Walk the premises regularly, and flag repairs and maintenance concerns to the engineering lead within a day of spotting them.

• Prepare and file required regulatory and compliance reports ahead of deadlines.

• Suggest ways to improve the look of the property, and arrange seasonal and event decorations.

• Serve as the front‑line contact for tenants, leasing, and visitors, including parking concerns and incoming deliveries.

• Step in to cover the front desk and unit handovers when the engineering lead is unavailable.

• Register new facility staff in the time‑and‑attendance system, and consolidate their attendance records for the monthly report.

• Manage the petty cash fund with accurate liquidations, and review and sign incoming work permits.

• Track office and cleaning supply levels each month, and reorder before stocks run low.

What You Need to Have:

• Completed a 4‑year course in any field.

• With at least 1‑2 years experience in property or facilities administration, with a good grasp of how housekeeping, security, and building upkeep work together.

• Able to lead frontline teams and hold them to maintenance and safety standards.

• Detail‑oriented in keeping attendance, cash, and permit records accurate, and warm and professional when dealing with tenants, leasing staff, and clients.

• Able to commit to a full‑time on‑site schedule with consistent, on‑time attendance.

• Living within or near Pasig, and able to commit to a full‑time on‑site schedule.

What Can Set You Apart:

• Has led housekeeping or security teams in a residential or commercial setting.

• Has a record of filing compliance reports on time, every time.

• Has handled petty cash funds with clean, well‑documented liquidations.

• Has coordinated unit turnovers and handovers between tenants and leasing teams.

• Has experience compiling attendance data from a biometric or time‑and‑attendance system.