Property Office Admin - Greenbelt, Makati

Asticom Technology Inc; Makati; On-site; PHP 391,000 - 670,000; Full time

Job summary

Asticom Technology Inc is seeking a Property Office Admin to elevate the tenant experience across our flagship property in Makati. You will own the soft services ecosystem, directing partner vendors, enforcing safety protocols, and ensuring facilities are in immaculate condition.

This hands-on role focuses on vendor oversight, on-site quality control, incident management, and budgeting responsibilities, with a sharp eye for detail and the ability to operate in a fast-paced environment.

Qualifications

• Bachelor’s degree in Management, Business Administration, Engineering, or relevant technical field.
• 1–2 years in Property/Mall Operations specializing in soft services delivery.
• Proven contractor oversight, MS Office proficiency, budget tracking, and strong report-writing ability.
• Solid grasp of HSE regulations; BICS certification is a strong plus.

Responsibilities

• Soft Services & Vendor Oversight: manage contractors across housekeeping, waste management, pest control, landscaping, and hygiene.
• On-Site Quality Control: run daily inspections and maintain visible presence during peak hours; achieve 98%+ Mystery Shopper target.
• Incident Management & HSE Compliance: review SWMS, issue permits, and handle tickets, emergencies, and weather responses.
• Budgeting, Admin & Sustainability: track inventory, evaluate quotes, write SOWs, and identify cost efficiencies.

Skills

Contractor oversight

Budget tracking

Report writing

MS Office proficiency

Education

Bachelor’s degree in Management or Business Administration or relevant technical field

Tools

MS Office

Job description

Role Overview

Elevate the customer and tenant experience across our flagship property.

As the Property Office Admin, you will take full ownership of our soft services ecosystem—directing partner vendors, enforcing rigorous safety protocols, and keeping our facilities in immaculate condition. If you thrive in fast-paced operational environments and have a sharp eye for detail, this is your next step.

Core Responsibilities

• Soft Services & Vendor Oversight
  • Manage contractors across housekeeping, waste management, pest control, landscaping, and hygiene.
  • Hold vendors accountable to tight SLAs and conduct structured monthly performance audits.
  • Lead site handovers/takeovers, log construction defects for new spaces, and verify finished work.
• On-Site Quality Control
  • Run daily inspections across concourses, restrooms, parking decks, loading bays, and BOH corridors.
  • Maintain a visible operational presence on the floor during high-footfall shopping hours and peak events.
  • Implement BICS standards to consistently exceed our 98%+ Mystery Shopper target.
• Incident Management & HSE Compliance
  • Review SWMS, issue permits to work, and perform continuous occupational safety checks.
  • Function as the main point of contact for facilities helpdesk tickets, emergencies, and adverse weather responses.
• Budgeting, Admin & Sustainability
  • Track inventory usage, evaluate technical vendor quotes, and write detailed Scopes of Work (SOW).
  • Identify cost efficiencies to protect our fixed operational budget.
  • Compile sustainability data on waste diversion rates and utility consumption.

What You Bring

• Education: Bachelor’s degree in Management, Business Administration, Engineering, or relevant technical field.
• Experience: 1–2 years in Property/Mall Operations specializing in soft services delivery.
• Key Capabilities: Proven contractor oversight, MS Office proficiency, budget tracking skills, and strong report-writing ability.
• Knowledge & Certifications: Solid grasp of HSE regulations; BICS certification is a strong plus.