Property Office Admin - Imus, Cavite

Asticom Technology Inc; Cavite City; On-site; PHP 446,000 - 670,000; Full time

Job summary

Asticom Technology Inc is seeking a proactive Property Admin Associate to oversee soft services delivery across our property portfolio. You will manage third-party providers for housekeeping, hygiene, waste, pest control, and landscaping, ensuring compliance with HSE standards and optimal budgets.

You will perform regular facilities inspections, enforce quality standards, and serve as on-site responder for incidents and service recovery, while contributing to continuous improvement and

Qualifications

• Bachelor's Degree in Management or related field.
• 1–2 years in Mall Operations or Property Management focused on soft services.
• Experience managing third-party contractors and in-house teams; MS Office proficiency; basic accounting and budget control.
• BICS certification preferred.
• Strong critical thinking, report writing, project management, and knowledge of HSE regulations.

Responsibilities

• Oversee vendor management and SLA oversight for housekeeping, pest control, hygiene, landscaping, and waste services.
• Conduct monthly performance evaluations against KPIs and SLAs.
• Manage site handover/takeover, defect logs, and verify maintenance works.
• Perform daily facility inspections of retail concourses, restrooms, parking, loading bays, and back-of-house areas.
• Enforce BICS standards to achieve 98%+ Mystery Shopper scores.
• Handle on-site facilities helpdesk escalations and emergency response.
• Track consumables, stock levels, and spare parts; implement cost-saving initiatives within budget.
• Draft scopes of work (SOW) and evaluate vendor proposals.

Skills

Contractor management

MS Office

Budget control

Report writing

HSE knowledge

Education

Bachelor's Degree in Management or related field

Tools

MS Office

Job description

About the Role

We are seeking a proactive Property Admin Associate to oversee the seamless delivery of soft services across our property. In this role, you will be directly responsible for managing third-party soft service providers—including housekeeping, sanitary hygiene, waste management, pest control, and landscaping. Your mission will be to ensure strict compliance with HSE standards, optimize operational budgets, and maintain top-tier property presentation at all times.

Key Responsibilities

• Vendor Management & SLA Oversight

  • Supervise in-house teams and third-party contractors for housekeeping, pest control, hygiene, landscaping, and waste services.

  • Conduct monthly performance evaluations against agreed KPIs and SLAs.

  • Manage site handover/takeover processes, raise construction defect logs for new developments, and verify completed maintenance works.

• Quality Assurance & Facility Inspections

  • Perform daily walkthroughs of retail concourses, restrooms, parking structures, loading bays, and back-of-house areas.

  • Maintain a continuous physical presence during peak shopping hours and busy event seasons.

  • Enforce BICS (British Institute of Cleaning Science) standards to consistently achieve a 98%+ Mystery Shopper score.

• HSE, Risk & Emergency Response

  • Conduct occupational health and safety audits, process work permits, and review Safe Work Method Statements (SWMS).

  • Act as the primary on-site responder for facilities helpdesk escalations, emergency incidents, and weather-related service recovery.

• Financial Management & Administration

  • Track consumables, stock levels, and spare parts utilization.

  • Implement cost-saving initiatives under a fixed operational budget.

  • Draft scopes of work (SOW) and evaluate technical vendor proposals before escalation to Corporate FM.

  • Collect and analyze sustainability metrics regarding waste diversion and utility usage.

Qualifications & Requirements

• Education: Bachelor's Degree in Management or any related business/technical field.

• Experience: 1–2 years in Mall Operations or Property Management focused on soft services.

• Technical Skills: Hands-on experience managing third-party contractors and in-house teams; proficiency in MS Office (Word, Excel, PowerPoint); familiarity with basic accounting and fixed-budget cost control.

• Certifications: BICS certification is preferred (not required).

• Core Competencies: Strong critical thinking, report writing, project management, and sound knowledge of HSE regulations.