Building Admin

High Pointe Property Group, Inc.; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

High Pointe Property Group, Inc. is seeking a seasoned Building Administration Manager to lead all activities related to property upkeep, security, tenant coordination, and third‑party contractors.

You will supervise maintenance crews, schedule inspections, review budgets, and ensure safety compliance. The ideal candidate has property management experience, strong leadership, and practical knowledge of building design tools such as AutoCAD.

Qualifications

• Preferably with experience in Property Management
• Knowledgeable in design and AutoCAD
• Good analytical and interpersonal skills
• Good technical and management skills
• Flexible and can adapt easily
• Strong leadership qualities
• Preferably a graduate of Electrical Engineering, Civil Engineering, and/or Mechanical Engineering. Board Passer is a huge advantage.
• A graduate of another related course is also welcome, provided they have experience in Building Administration or Property Management.

Responsibilities

• Plan, lead, direct all activities in relation to building administration and maintenance
• Oversee security, maintenance personnel, janitorial, and third-party contractors
• Ensure safety, compliance with local/national laws, and tenant relations
• Prepare and submit Monthly Status Report of Building Administration
• Monitor budget for maintenance works and oversee repairs as needed
• Coordinate tenants on shop/ stall construction and house rules, permits, and gate passes
• Inspect building and facilities regularly for wear and damage
• Oversee compliance of tenants to lease terms and overall building policies

Skills

Leadership

Analytical skills

Interpersonal skills

Technical and management skills

Flexibility

Education

Electrical/Civil/Mechanical Engineering (Board Passer advantageous)

Tools

AutoCAD

Job description

Plans, leads, directs, controls, and implements all activities in relation to building administration and maintenance, particularly involving security, maintenance personnel, janitorial, and third-party service contractors

Duties and Responsibilities

A. Security/Safety and Cleanliness of the Property

• In-charge to keep the property/building safe and secure.

• Makes periodic inspections of assigned facilities to determine condition; diagnoses problems (if necessary) and initiates proper action.

• Check and monitor the general upkeep and cleanliness and cleanliness of the building, its surroundings, and facilities.

• Assists with emergency response and evacuations

B. Maintenance

• Plans and schedules regular building and equipment maintenance; establishes work priorities; issues work orders.

• Facilitates remodeling, alterations, and installation projects; upon approval by top management, and supervises maintenance thereof.

• Facilitates and recommends appropriate budget for maintenance works and obtains approval from top management prior to implementation.

• Monitors maintenance-related requirements of the facility, including but not limited to, repair, remodeling, installations, and similar projects and related facilities, furnishings and equipment or at a shop.

• Contracting professionals for repairs as needed.

• Evaluates performance of service contractors based on set criteria and makes appropriate recommendations on their status as per results of evaluation.

• Ensuring that tenants are provided with proper utilities

• Inspecting the building frequently for signs of damage or wear

C. Compliance (Internal and External)

• Ensures that all building administration and maintenance policies and procedures are implemented according to standards set by the company.

• Oversee compliance of tenants to terms of lease/use of lease premises.

• Ensures compliance of the building/facility to local and national laws (i.e., City Govt., DENR, DOLE, etc.).

• Drafting and updating emergency plans and evacuation procedures.

• Overseeing security, fire prevention, and other safety systems. (Conduct Fire and Earthquake Drill)

• OSH Compliance

D. Tenant Relations

• Maintain good relationship with tenants.

• Facilitate move in/out of tenant; Accomplishment of Turnover Checklist.

• Coordinates with tenants in the construction requirements of the shop/stall, including issuance of house rules, work permits, and gate pass.

• Assess and inspect construction progress of tenants and ensure that engineering or approved blueprint specifications and requirements are strictly complied with.

• Maintain continuous communication and address all tenant concerns regarding the building, payments, and other related issues and/or concerns.

• Resolving complaints, problems, and requests from tenants.

• Maintain records of tenants, including emergency contact information.

• Entertain inquiries and look for tenants to fill vacant spaces/units.

E. Others

• Prepares and submits Monthly Status Report of Building Administration.

• Reviews the monthly utility consumption of tenants and furnishes a summary to be used as an attachment for the billing summary report.

• Assists in the collection of payments from tenants.

Qualification :

1. Preferably with experience in Property Management

2. Knowledgeable in design and AutoCAD

3. Good analytical and interpersonal skills

4. Good technical and management skills

5. Flexible and can adapt easily

6. Strong leadership qualities

7. Preferably a graduate of Electrical Engineering, Civil Engineering, and/or Mechanical Engineering. Board Passer is a huge advantage.

8. A graduate of another related course is also welcome, provided they have experience in Building Administration or Property Management.