Project Manager

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Philippines; On-site; PHP 1,000,000 - 2,000,000; Full time

Job summary

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) seeks a Project Manager to independently drive multiple projects from initiation through closeout, coordinating with senior team members and stakeholders to maximize outcomes.

The role involves delivering monthly reports, cost forecasts, risk management, and contract administration while upholding safety and environmental standards. Reporting to the Senior Project Manager/Project Director, you will lead project meetings, oversee coordinators

Responsibilities

• Take total responsibility for the effective management of all phases of a project from initiation to handover and project closure.
• Coordinate thought and leadership to maximize contributions from all participants.
• Manage 3-5 projects at various stages.
• Create and maintain Project Delivery Plans, Monthly Status Reports, and Cost Reports.
• Prepare PCG reports and attend PCG meetings as required.
• Lead meetings, write agendas and minutes, and ensure timely communication.

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Reporting to: Senior Project Manager/Project Director

Key stakeholders: Management team - consisting of the General Manager, Business Line Directors, Business Development Manager, Clients, and Industry network

Duties & responsibilities

As Project Manager you will be expected to contribute independently the tasks below. This means as a PM you demonstrate a high familiarity with the subject matter and can produce these deliverables with little guidance from senior team members. Project Managers are also able to validate and oversee deliverables produced by Project Coordinators and Assistant Project Managers.It is expected a PM can manage between 3-5 projects at various stages.

As the Project Manager you are expected to take total responsibility for the effective management of all phases of a project (or projects) from initial establishment to handover and project closure. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximise outcomes for all stakeholders.

• Ensure monthly project deliverables are completed, these include:
  • Project Delivery Plans
  • Monthly Status Reports
  • Anticipated Cost Reports
  • Meeting Agendas and Minutes
• Establish project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget.
• Establish a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.
• Establish an accurate and up to date risk register.
• Preparation of PCG (Project Control Group) reports and attend PCG meetings as required.
• Chair weekly project meetings as required.
• Ensure timely issuance of meeting minutes and agendas
• RFP (Request for Proposal) preparation, scope writing and tendering
• Lead value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes.
• Lead contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and Jones Lang LaSalle.
• Establish anticipated cost reports. Including cash flows and accruals. Ensure invoices from vendors are submitted in a timely manner to both the clients and JLL accounting.
• Review and provide recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals.
• Implement and maintain JLL Health Safety and Environmental systems and take responsibility for areas under your direction.
• Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL.
• Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others.
• Be able to effectively run project in the absence of the Senior Project Manager or Director.
• Management of completion of the project close out.
• Financial close out
• Contractual documents (as-builts, deeds of release, client training, etc…)

Performance objectives for a SUCCESSFUL PROJECT

• Within each project, follow the organisation structure for reporting, communication and working procedures.
• Work with senior team members to assemble and manage consultants, contractors, and suppliers to achieve the best possible performance from all members of the project team.
• Take a proactive role in assisting the senior team members to deliver projects successfully.
• Represent the client’s best interests from inception to completion of the project.
• Maintain a positive client relationship.
• Work with the project team to achieve the best possible performance from all members.
• Represent and promote the company throughout the project.
• Accurate and timely project reporting.
• Ensure repeat business from existing clients.
• Produce detailed monthly reports for projects covering safety, environment, program, resources, budgets, risk and profitability
• Manage the construction phase of the project and ensure JLL is providing appropriate supervision commensurate with our role.
• Implement an appropriate quality control system.
• Identify, mitigate, and report on project risks to ensure the delivery of projects on time and under budget.
• Utilise JLL technology including AdaptiveWork, Jaggaer, Project Toolkit.

BUSINESS OUTCOMES

• Develop relationships with other business lines within JLL.
• Where possible introduce opportunities to other business lines within JLL.
• Develop relationships with existing clients to increase the profile and exposure of JLL.
• Manage project revenue and payment cycles to avoid bad debt.
• Assist in the preparation of EOI’s and pricing submissions to clients to win new work.
• Assist in the development of quality templates for use by others using Project Toolkit.
• Assist in external industry award nominations to promote the business within industry.

LEADERSHIP

• Create an environment where all team members are encouraged to contribute.
• Set objectives and measurable goals and remain motivated to achieve them.
• Act as a leadership role model for JLL by embracing JLL’s Values at all time, these being Teamwork, Ethics & Excellence.
• Coach and develop staff and provide regular feedback and guidance.

PERSONAL EFFECTIVENESS

• Set stretch targets for self, and rigorously monitor and manage individual performance.
• Develop and monitor plans for team operations.
• Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise.
• Delegate to others in the team in a logical and effective manner that empowers positive contribution.
• Be prepared to make tough decisions that resolve problems or improve operations.

RELATIONSHIP BUILDING

• Promote open, constructive, and collaborative relations with superiors, subordinates, peers, and clients.
• Gain respect of JLL people, clients, and where appropriate with the broader business community.

COMMUNICATION

• Regularly communicate plans and performance in a clear and motivational manner to members of the team.
• Maintain positive lines of communication with clients and other stakeholders.