Project Management Office Administrator

Canon Business Service Centre Philippines; Taguig; On-site; PHP 420,000 - 640,000; Full time

Job summary

Canon Business Service Centre Philippines is seeking a PMO Support professional in the Philippines to assist the PMO Manager with reporting, administration, and project coordination. You will help deliver projects on time and within budget, follow up with partners and 3rd party providers, and prepare necessary project documents and dashboards.

The role involves maintaining project plans, logs, risks, and reports, ensuring accurate data in project management tools, and supporting seamless

Qualifications

• Proven experience supporting PMO in complex projects across corporate/government channels.
• Relevant tertiary education is required.
• MSP or Systems Integrator background desirable.

Responsibilities

• Support the PMO Manager with reporting and administrative tasks.
• Deliver project support to ensure on-time and within-budget delivery.
• Follow up with partners and 3rd party providers to assist project delivery.
• Assist in producing project plans, logs, risks and other documentation.
• Prepare project reports for internal and external customers when required.
• Facilitate handover of deliverables to support teams and coordinate handover meetings.

Skills

Excellent communication

Team coordination

Attention to detail

Time management

Education

Relevant tertiary education

Tools

MS Office

MSP (certification)

Systems Integrator background

Job description

Job Description:

Essential duties

• Support PMO Manager as required with reporting, administrative tasks
• Delivering Project support to PMO team with the scope of completing on-time and within budget to meet the desired outcomes.
• Follow up with involved partners and/or 3rd party providers to help deliver projects when required.
• Meet project stakeholders’ expectation through effective communication.
• Provide support by taking meeting minutes, creating basic documents and templates and general ad-hoc administration duties.
• Assist the team in the production and maintenance of project plans, project logs, risks and other documentation that may be required;
• Where required support the production of project reports for internal and external customers;
• Support the PMO team in the successful hand-over of project deliverables to support teams;
• Support/Facilitate internal and external hand over meetings to ensure effective support is provided.
• Identify and support any risks associated with key process & methodology and escalat[e] where required.
• Ensuring that project decisions, changes, exceptions, issues and risks are recorded, actioned and escalated where required.
• Where required/ as requested, act as the primary CBS representative to the customer with respect to participation in project related meetings.
• Responsible for Project Documentation standards and compliance where applicable
• Plan, manage and own execution of Project tasks and ensure delivery of exceptional services.
• Maintain systems for recording ongoing project tasks and deliverables.
• Compile project reports and maintain required dashboards required by the team.
• Coordinate and where required produce reports to support the team and ensure milestones are met.
• Carry out administration tasks as required through a defined Project Management tool where applicable
• Where required, maintain the project library, filing, recording and reporting systems on behalf of the project management team.
• Ensuring accurate project delivery forecasting and billing of projects
• Ensure project data and the health of data within the Project Management tool, SharePoint, Therefore, SFDC etc is maintained and up to date.
• Maintain project document archiving.

Qualifications & Experience

• Proven experience in a similar role supporting the PMO delivering complex projects across corporate and government channels.
• Relevant Tertiary education
• MSP or Systems Integrator background desirable
• MS Office
• any project mgmt. certification or qualification is desirable