Project Management Office Administrator

Canon Australia; Taguig; On-site; PHP 450,000 - 650,000; Full time

Job summary

Canon Australia in Taguig is seeking a Project Management Office (PMO) support professional with 3-5 years of experience and a diploma. This on-site role focuses on assisting the PMO to deliver complex projects on time and within budget.

You will produce meeting minutes, reports and basic documents, maintain project plans and dashboards, and coordinate with partners and third-party providers to ensure stakeholder expectations are met.

Qualifications

• Proven experience in a PMO role delivering complex projects across corporate and government channels.
• Relevant tertiary degree or higher.
• MSP or Systems Integrator background desirable.
• Proficiency with MS Office and standard PMO tools.

Responsibilities

• Provide project support to the PMO to ensure on-time and within-budget delivery.
• Prepare meeting minutes, basic documents, reports and templates.
• Maintain project plans, logs, risks and dashboards for the team.
• Coordinate with partners and third-party providers to deliver projects.
• Assist handover of deliverables to support teams and conduct handover meetings.

Skills

PMO experience

MS Office

Education

Bachelor's degree or higher

Tools

MSP background

Systems Integrator background

Job description

On-site - Taguig 3-5 Yrs Exp Diploma Full-time

Job Description

Essential Duties

• Support PMO Manager as required with reporting, administrative tasks
• Delivering Project support to PMO team with the scope of completing on-time and within budget to meet the desired outcomes.
• Follow up with involved partners and/or 3rd party providers to help deliver projects when required.
• Meet project stakeholders' expectation through effective communication.
• Provide support by taking meeting minutes, creating basic documents and templates and general ad-hoc administration duties.
• Assist the team in the production and maintenance of project plans, project logs, risks and other documentation that may be required;
• Where required support the production of project reports for internal and external customers;
• Support the PMO team in the successful hand-over of project deliverables to support teams;
• Support/Facilitate internal and external hand over meetings to ensure effective support is provided.
• Identify and support any risks associated with key process & methodology and escalare where required.
• Ensuring that project decisions, changes, exceptions, issues and risks are recorded, actioned and escalated where required.
• Where required/ as requested, act as the primary CBS representative to the customer with respect to participation in project related meetings.
• Responsible for Project Documentation standards and compliance where applicable
• Plan, manage and own execution of Project tasks and ensure delivery of exceptional services.
• Maintain systems for recording ongoing project tasks and deliverables.
• Compile project reports and maintain required dashboards required by the team.
• Coordinate and where required produce reports to support the team and ensure milestones are met.
• Carry out administration tasks as required through a defined Project Management tool where applicable
• Where required, maintain the project library, filing, recording and reporting systems on behalf of the project management team.
• Ensuring accurate project delivery forecasting and billing of projects
• Ensure project data and the health of data within the Project Management tool, SharePoint, Therefore, SFDC etc is maintained and up to date.
• Maintain project document archiving.

Qualifications & Experience

• Proven experience in a similar role supporting the PMO delivering complex projects across corporate and government channels.
• Relevant Tertiary education
• MSP or Systems Integrator background desirable
• MS Office
• any project mgmt. certification or qualification is desirable

Requirements

Please refer to job description.

Working Location

Taguig, National Capital Region, Philippines