Project Management Officer (BPO)

Private Advertiser; Quezon City; On-site; PHP 480,000 - 720,000; Full time

Job summary

Private Advertiser in the Philippines seeks a PMO/Project Management Officer to support planning, coordination, and tracking of milestones and deliverables. You will maintain governance artifacts and prepare status dashboards to keep stakeholders informed.

The role requires at least 3 years in PMO, strong coordination and documentation skills, and proficiency with Excel and PowerPoint. You will work in a fast-paced environment, coordinating multiple projects and ensuring timely escalation when

Qualifications

• Minimum 3 years of experience in PMO/Project Management Office.
• Strong experience in project coordination, reporting, governance, and documentation.
• Ability to manage multiple projects, workstreams, or priorities simultaneously.
• Experience preparing MIS reports, dashboards, and project status reports.
• Knowledge of risk management, change control, audit, and governance processes.
• Strong stakeholder coordination and communication skills.
• Experience with resource and financial tracking is preferred.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Experience with project management or collaboration tools is an advantage.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Support project planning, coordination, and tracking to ensure timely completion of milestones and deliverables.
• Maintain project documentation, reports, meeting minutes, action items, and governance artifacts with proper version control.
• Prepare project status reports, dashboards, and MIS reports to provide clear visibility of project performance.
• Track project progress, dependencies, risks, issues, and action items, and ensure timely escalation when needed.
• Ensure compliance with project governance standards, risk management, audit requirements, and change control processes.
• Coordinate with project stakeholders to ensure alignment on deliverables, timelines, and priorities.
• Support resource tracking and allocation across project activities.
• Assist with financial reporting, including project costs, budgets, and related tracking requirements.
• Coordinate project onboarding and offboarding activities, including documentation and stakeholder alignment.
• Manage and monitor system access administration and ensure timely access provisioning and deactivation.
• Organize project meetings, prepare agendas and minutes, and track action items through completion.
• Identify opportunities to improve PMO processes, reporting, documentation, and governance practices.

Skills

Project coordination

Reporting

Governance

Documentation

Stakeholder coordination

Resource tracking

Financial tracking

Microsoft Excel

PowerPoint

Independent work

Tools

Project management tools

Job description

What You’ll Do

• Support project planning, coordination, and tracking to ensure timely completion of milestones and deliverables.

• Maintain project documentation, reports, meeting minutes, action items, and governance artifacts with proper version control.

• Prepare project status reports, dashboards, and MIS reports to provide clear visibility of project performance.

• Track project progress, dependencies, risks, issues, and action items, and ensure timely escalation when needed.

• Ensure compliance with project governance standards, risk management, audit requirements, and change control processes.

• Coordinate with project stakeholders to ensure alignment on deliverables, timelines, and priorities.

• Support resource tracking and allocation across project activities.

• Assist with financial reporting, including project costs, budgets, and related tracking requirements.

• Coordinate project onboarding and offboarding activities, including documentation and stakeholder alignment.

• Manage and monitor system access administration and ensure timely access provisioning and deactivation.

• Organize project meetings, prepare agendas and minutes, and track action items through completion.

• Identify opportunities to improve PMO processes, reporting, documentation, and governance practices.

What We’re Looking For

• Minimum of 3 years of experience working in a PMO or Project Management Office role.

• Strong experience in project coordination, reporting, governance, and documentation.

• Proven ability to manage multiple projects, workstreams, or priorities simultaneously.

• Experience preparing MIS reports, dashboards, and project status reports.

• Knowledge of risk management, change control, audit, and project governance processes.

• Strong stakeholder coordination and communication skills.

• Experience with resource and financial tracking is highly preferred.

• Strong attention to detail, organization, and follow-through.

• Proficient in Microsoft Office, particularly Excel and PowerPoint.

• Experience with project management or collaboration tools is an advantage.

• Ability to work independently and effectively in a fast-paced environment.