Project Administrator

GoTeam

Manila

Hybrid

PHP 457,000 - 547,000

Full time

5 days ago

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Benefits offered by this job

Laptop + second monitor

HMO for 1 dependent + extended depend.

$1M life insurance

GoTeam Sports Club & Wellness Programs

Job summary

GoTeam in Cebu, Philippines is seeking a detail-driven Project Administrator to support a Project Manager and multiple construction and property projects. You will manage documentation, contracts, and reporting, from briefs and consultant agreements to progress claims and variation registers.

This hybrid role offers standard business hours, exposure to the full project lifecycle, from tender assessment through contract administration and close-out, with emphasis on accuracy, audit readiness, and

Qualifications

3+ years in project or contract administration, construction/property background preferred.
Strong documentation and data-entry accuracy.
Excellent organizational and time-management skills with ability to meet deadlines.
Analytical and problem-solving capability; proactivity valued.
Effective written and verbal communication with clients and team.

Responsibilities

Maintain project documentation, meeting agendas/minutes, and progress reports.
Track contracts, claims, variations, and instructions; draft letters and certificates.
Prepare tender templates and review/assemble submissions.
Support documentation control, compliance reporting, and non-conformance tracking.
Coordinate meetings, travel, marketing materials, and fee proposals as needed.
Liaise with clients, consultants, and contractors to keep projects audit-ready.

Skills

Project administration

Contract administration

Documentation

MS Office

MS Project

Time management

Communication

Confidentiality

Education

Bachelor/ Diploma in property or construction

Tools

MS Project

MS Office

Job description

Project Administrator (Up to ₱45,000 | Hybrid | FREE AI Certification)

Cebu, Philippines | Hybrid(4/3DaysOffice,1/2DaysWFH) | 8:00 AM – 5:00 PM PHT | Monday to Friday

We're looking for a detail-driven Project Administrator to support a Project Manager and wider team across multiple construction and property projects. You'll be the person keeping documentation, contracts, and reporting running smoothly — from project briefs and consultant agreements to progress claims and variation registers.

This is a hybrid role based in Cebu, working standard business hours alongside a collaborative project team. You'll get hands-on exposure to the full project lifecycle, from tender assessment through to contract administration and close-out, while keeping everything organized, accurate, and audit-ready.

YOU'RE LIKELY A STRONG FIT IF YOU HAVE

At least 3 years of experience in project administration or contract administration, ideally with a construction or property background
Excellent attention to detail and accuracy in documentation and data entry
Strong organizational and time management skills, with the ability to meet strict deadlines
Sound analytical and problem-solving capability
Effective interpersonal and written communication skills with clients and colleagues
Demonstrated initiative, reliability, and a proactive work ethic
Proficiency in Microsoft Office (Excel, Word, Outlook)
The ability to maintain confidentiality and exercise sound judgment

STRONG SIGNALS

Familiarity with MS Project
A Bachelor's degree, Certificate IV, or Diploma in a property or construction-related field (or equivalent experience)
Exposure to property, education, or construction project environments

RESPONSIBILITY PILLARS

Project Administration & Coordination

You keep project documentation, meetings, and progress reporting on track across multiple live projects.

Prepare, maintain, and issue project documentation, including briefs, programs, budgets, consultant agreements, and contracts
Attend project meetings and prepare agendas, minutes, and action registers
Monitor progress against timelines and budgets, and prepare variance and status summaries
Maintain compliant, audit-ready project records and support reporting to clients and consultants

Contract Administration

You own the day-to-day tracking of claims, variations, and instructions that keep contracts moving.

Prepare progress claim templates and maintain cost tracking spreadsheets
Record and verify contractor and consultant claims, and draft recommendation letters and payment certificates
Manage variation documentation, including submissions, approvals, instructions, and registers
Review Extension of Time (EOT) claims against working day calendars and supporting evidence, and draft recommendations

Tender & Procurement Support

You support the tender process from assessment prep through to recommendation.

Prepare tender assessment templates and catalogue incoming submissions for completeness
Enter summary information into tender assessment documents
Draft preliminary tender recommendation letters for review
Assist with preparing and issuing transmittals for tender release

Documentation, Quality Control & Team Support

You maintain the document control backbone that keeps every project traceable and compliant.

Download, file, and verify drawings, specifications, and transmittals
Manage document control registers and support compliance reporting and non-conformance tracking
Draft correspondence, recommendation memos, and progress updates, liaising professionally with clients, consultants, and contractors
Provide day-to-day support to the project team, including ad hoc tasks such as coordinating meetings, travel, marketing materials, and fee proposals

ABOUT THE CLIENT

The client is an Australian project delivery consultancy focused on construction and property projects. They support Project Managers across multiple concurrent projects, covering the full delivery lifecycle from tender assessment and contract administration through to compliance, document control, and reporting — with a stated focus on efficient, accurate project execution.

What This Role Gives You

Benefits of GoTeam

Accelerate Your Personal Growth

Company-provided laptop + second monitor
Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
Option to enroll up to 4 additional dependents via salary deduction
₱1M life insurance coverage
Membership in GoTeam Sports Club, Yoga, and Wellness Programs

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