Project Administrator (up to PHP 40K | Hybrid | Free AI Certification)

Go; Cebu City; Hybrid; PHP 457,000 - 547,000; Full time

Benefits offered by this job

Laptop provided

Second monitor

HMO coverage for dependents

Vacation & sick leave

Job summary

GoTeam in Cebu, Philippines is hiring a Project Administrator to support a Project Manager and multiple construction and property projects. You will manage documentation, contracts, and reporting from briefs to progress claims and variation registers.

The role offers a hybrid work arrangement (office + home) with standard business hours and opportunities to gain exposure across the full project lifecycle, including tender assessments and contract administration.

Qualifications

• 3+ years experience in project or contract administration, ideally with a construction or property background.
• Excellent attention to detail and accuracy in documentation and data entry.
• Strong organizational and time management skills with ability to meet strict deadlines.
• Sound analytical and problem-solving capability.
• Effective interpersonal and written communication with clients and colleagues.
• Demonstrated initiative, reliability, and proactive work ethic.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Maintain project documentation, meetings, and progress reporting across multiple live projects.
• Prepare, maintain, and issue project documentation, including briefs, programs, budgets, consultant agreements, and contracts.
• Attend project meetings and prepare agendas, minutes, and action registers.
• Monitor progress against timelines and budgets, and prepare variance and status summaries.
• Maintain compliant, audit-ready project records and support reporting to clients and consultants.
• Own day-to-day tracking of claims, variations, and instructions that keep contracts moving.
• Prepare tender assessment templates and catalogue incoming submissions for completeness.
• Enter summary information into tender assessment documents.
• Draft preliminary tender recommendation letters for review.
• Assist with preparing and issuing transmittals for tender release.
• Coordinate document control and quality assurance.

Skills

Project administration

Contract administration

Attention to detail

Organizational skills

Time management

Interpersonal communication

MS Office

Confidentiality

Problem solving

Education

Bachelor's degree in property or construction

Certificate IV in construction

Diploma in construction-related field

Tools

MS Project

Job description

Project Administrator (up to PHP 40K | Hybrid | Free AI Certification)

Hybrid (Home & Office) · Posted 5 days ago

Up to PHP45k Project Management

Project Administrator (Up to ₱45,000 | Hybrid | FREE AI Certification)

Cebu, Philippines | Hybrid(4/3DaysOffice,1/2DaysWFH) | 8:00 AM - 5:00 PM PHT | Monday to Friday

We're looking for a detail-driven Project Administrator to support a Project Manager and wider team across multiple construction and property projects. You'll be the person keeping documentation, contracts, and reporting running smoothly - from project briefs and consultant agreements to progress claims and variation registers.

This is a hybrid role based in Cebu, working standard business hours alongside a collaborative project team. You'll get hands-on exposure to the full project lifecycle, from tender assessment through to contract administration and close-out, while keeping everything organized, accurate, and audit-ready.

YOU'RE LIKELY A STRONG FIT IF YOU HAVE

• At least 3 years of experience in project administration or contract administration, ideally with a construction or property background
• Excellent attention to detail and accuracy in documentation and data entry
• Strong organizational and time management skills, with the ability to meet strict deadlines
• Sound analytical and problem-solving capability
• Effective interpersonal and written communication skills with clients and colleagues
• Demonstrated initiative, reliability, and a proactive work ethic
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• The ability to maintain confidentiality and exercise sound judgment

STRONG SIGNALS

• Familiarity with MS Project
• A Bachelor's degree, Certificate IV, or Diploma in a property or construction-related field (or equivalent experience)
• Exposure to property, education, or construction project environments

RESPONSIBILITY PILLARS

Project Administration & Coordination

• You keep project documentation, meetings, and progress reporting on track across multiple live projects.
• Prepare, maintain, and issue project documentation, including briefs, programs, budgets, consultant agreements, and contracts.
• Attend project meetings and prepare agendas, minutes, and action registers.
• Monitor progress against timelines and budgets, and prepare variance and status summaries.
• Maintain compliant, audit-ready project records and support reporting to clients and consultants.

Contract Administration

• You own the day-to-day tracking of claims, variations, and instructions that keep contracts moving.
• Prepare progress claim templates and maintain cost tracking spreadsheets.
• Record and verify contractor and consultant claims, and draft recommendation letters and payment certificates.
• Manage variation documentation, including submissions, approvals, instructions, and registers.
• Review Extension of Time (EOT) claims against working day calendars and supporting evidence, and draft recommendations.
• You support the tender process from assessment prep through to recommendation.
• Prepare tender assessment templates and catalogue incoming submissions for completeness.
• Enter summary information into tender assessment documents.
• Draft preliminary tender recommendation letters for review.
• Assist with preparing and issuing transmittals for tender release.

Documentation, Quality Control & Team Support

• You maintain the document control backbone that keeps every project traceable and compliant.
• Download, file, and verify drawings, specifications, and transmittals.
• Manage document control registers and support compliance reporting and non-conformance tracking.
• Draft correspondence, recommendation memos, and progress updates, liaising professionally with clients, consultants, and contractors.
• Provide day-to-day support to the project team, including ad hoc tasks such as coordinating meetings, travel, marketing materials, and fee proposals.

ABOUT THE CLIENT

The client is an Australian project delivery consultancy focused on construction and property projects. They support Project Managers across multiple concurrent projects, covering the full delivery lifecycle from tender assessment and contract administration through to compliance, document control, and reporting - with a stated focus on efficient, accurate project execution.

What This Role Gives You

Benefits of GoTeam

• Accelerate Your Personal Growth
• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs
• Unlock Your Possibility
• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 service incentive leave (SIL) days after your first work anniversary
• Salary loan access (post-regularization
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs
• Live Your Purpose
• ₱10,000 referral bonus + Opportunity to win a trip to Bali
• Monthly gratitude events, team dinners, and leadership talks
• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

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