Project Coordinator in Events

Trinity Consulting Group; Taguig; Hybrid; PHP 300,000 - 420,000; Full time

Benefits offered by this job

HMO on regularization

13th month pay

Paid leaves and allowances on day 1

MacBook Air and welcome kit

Quarterly project bonus

Team events and company merch

Job summary

Trinity Outsourcing Solutions in Taguig, Philippines, seeks an energetic professional for a hybrid role supporting B2B marketing events. You will manage end-to-end event logistics, build client relationships, and coordinate with clients and suppliers to ensure high-quality delivery.

The position offers exposure to global events, with opportunities to engage senior executives and help plan and execute seamless experiences. Strong English communication and multi-tasking are essential.

Qualifications

• 1–3 years of experience in client relations or event coordination, including internships.
• Fluent written and spoken English.
• Fast learner with keen attention to detail.
• Ability to adapt to different environments and handle dynamic tasks.
• High energy, strong work ethic and excellent organizational skills.

Responsibilities

• Coordinate and execute all logistical and guest-related aspects of events within set timelines.
• Create leads lists from project briefs and collect data (names, emails, phones, job titles) from multiple sources.
• Personalize and curate email invitations based on project briefs and target audiences.
• Make calls, including cold calls, to invite potential guests using professional language.
• Source and nurture relationships with moderators, speakers, and industry experts.
• Collaborate with internal teams to improve events and guest experience.
• Maintain accurate records and complete administrative tasks on time.
• Develop networking strategies to arrange meetings with global decision-makers.
• Provide post-event feedback and analysis to clients and teams for continuous improvement.

Skills

Client relations

Event coordination

English fluency

Attention to detail

Time management

Multitasking

Adaptability

Proactive communication

Job description

Hybrid - Taguig 1-3 Yrs Exp Master Full-time

Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth-focused environment, Trinity provides hands‑on experience and tailored opportunities for development. By prioritizing meaningful placements, Trinity enables professionals to unlock their potential and make a lasting impact within innovative companies.

About the client: The Ortus Club

The Ortus Club is a B2B marketing company specializing in virtual and in‑person knowledge‑sharing discussions. Our experienced team runs approximately 50 events a month, striving to curate intimate gatherings that bring together senior executives and thought leaders across various industries. We help them create meaningful connections and insightful discussions that can start innovative business relationships by providing an environment for them to engage in candid conversations, share best practices, and explore new opportunities.

We are a young, multicultural team of 130, scattered around the world with offices in the Philippines, Italy, and Kosovo. We encourage you to take a look at our Meet the Team section on our careers page!

Our Values

• We think big
• We believe in knowledge‑sharing
• We connect with purpose
• We can all belong at the roundtable

The Role

? 10 AM - 7 PM PHT

In this role, you will utilize large data sets to identify and attract top decision‑makers and act as a bridge to solidify relationships between those in the executive level.

Additionally, you’ll be responsible for assisting in the planning and execution of events, from conception to completion. This includes coordinating with clients and suppliers to ensure that all requirements are met, and liaising with internal teams to ensure that all aspects of the event are delivered on time and to a high standard. You’ll create and manage project plans and timelines, ensuring that events are delivered on schedule and within budget. After events, you’ll provide feedback and analysis to clients and internal teams to identify areas for improvement and ensure that future events are even more successful.

Responsibilities

• Responsible for coordinating and executing all logistical and guesting‑related aspects of assigned events, ensuring that they are completed within the provided timeline and lead to project success
• Create leads lists based on project briefs and gather a wide range of data, such as names, email addresses, phone numbers, and job titles from target accounts utilizing various resources, including our internal database, LinkedIn, Google, and other relevant sources
• Curate and personalize email invitations to be sent to potential guests based on the project briefing, taking into consideration target audience, and incorporating relevant details and information to make the invitation more appealing and engaging.
• Make calls (including cold calls) to invite potential guests using professional and senior language
• Source, build, and nurture relationships with potential moderators, key speakers, and industry experts to ensure the quality and relevance of our sessions
• Collaborate with other departments to continuously improve our events and create a positive and impactful guest and client experience
• Maintain accurate records and data, and ensuring the timely completion of administrative tasks related to your project
• Developing a networking strategy aimed at arranging face‑to‑face meetings with global decision‑makers, such as chairmen, CEOs, COOs, and other high‑level executives; identifying key individuals and establishing connections with them to create opportunities for meetings and discussions
• Provide post‑event feedback and analysis to clients and internal teams to identify areas for improvement and to ensure that future events are even more successful

Qualifications:

• 1-3 years of experience in client relations or event coordination (internship experience counted)
• Fluency in English
• Fast learner and keen attention to detail
• Capacity to adapt to different environments and out‑of‑the‑box situations
• Impeccable work ethic and high level of energy
• Excellent organizational and time‑management skills, with the ability to multitask and prioritize effectively

Why you should join the club:Government benefits + 13th month pay

• HMO (upon regularization)
• Paid leaves + other allowances (on day 1)
• Company equipment (Macbook Air) and welcome kit
• Monthly performance appraisal during your first 6 months (and then quarterly thereafter)
• Anniversary bonus + company merch for milestones
• Team hangouts and company‑wide events
• Team clubs (sports, hobbies, activities, etc.) and perks (wellness, fitness, finance)
• Quarterly project bonus*
• Excellence performance bonus*
• Opportunity to travel to global event locations and network with top executives
• Opportunity to become a Master of Ceremonies at domestic and global events

*Additional bonuses may vary

Elevate your career and be part of something extraordinary in the dynamic world of B2B marketing events!

Requirements

Please refer to job description.

Project Management Communication Skills Time Management Risk Management Technical Knowledge Team Collaboration Problem Solving Stakeholder Engagement Documentation Skills

Working Location

Taguig, National Capital Region, Philippines