Executive Assistant

Trinity Outsourcing Solutions; Taguig; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Government benefits + 13th month pay

HMO (upon regularization)

Paid leaves + other allowances (on day

Job summary

Trinity Outsourcing Solutions is seeking an Executive Assistant to support the Managing Partner at The Ortus Club client in a hybrid BGC, Taguig setting. You’ll manage calendars, travel, and confidential tasks, acting as a strategic enabler for leadership.

Requirements include 2–3 years supporting senior leadership, a Bachelor’s degree, and excellent English. The role emphasizes organization, discretion, and proactive problem solving in a fast-paced environment.

Qualifications

• 2–3 years of relevant experience supporting senior leadership.
• Bachelor's degree from a leading university.
• Fluency in English with strong written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• High attention to detail with the ability to multitask under pressure.

Responsibilities

• Manage complex, multi-timezone calendars and travel itineraries.
• Draft high-level correspondence and prepare briefing materials.
• Filter inbound requests and align cross-department priorities.
• Coordinate domestic and international travel logistics and visas.
• Handle confidential information and administrative workflows with discretion.
• Create and refine executive presentations and strategic documents.
• Lead special projects from concept to completion with accountability across teams.

Skills

Executive support

English fluency

Organizational skills

Time management

Multitasking under pressure

Discretion

Professional maturity

Education

Bachelor's degree

Job description

Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth-focused environment, Trinity provides hands-on experience and tailored opportunities for development. By prioritizing meaningful placements, Trinity enables professionals to unlock their potential and make a lasting impact within innovative companies.

About the client: The Ortus Club

The Ortus Club is a B2B marketing company specializing in virtual and in-person knowledge-sharing discussions. Our experienced team runs approximately 50 events a month, striving to curate intimate gatherings that bring together senior executives and thought leaders across various industries. We help them create meaningful connections and insightful discussions that can start innovative business relationships by providing an environment for them to engage in candid conversations, share best practices, and explore new opportunities.

We are a young, multicultural team of 130, scattered around the world with offices in the Philippines, Italy, and Kosovo. We encourage you to take a look at our Meet the Team section on our careers page!

The Role

BGC, Taguig (hybrid)

10 AM - 7 PM PHT

Are You the Strategic Force Behind High-Performing Leadership?

Do you thrive in fast-paced environments where no two days look the same? Are you someone who anticipates needs, solves problems before they surface, and keeps everything running seamlessly behind the scenes?

We are looking for a highly organized, proactive, and driven Executive Assistant to become the trusted right hand of our Managing Partner. This is not just an administrative role — it is a mission-critical position at the center of operations, decision-making, and execution.

If you love being the engine that powers leadership success, this role is for you.

What You’ll Be Owning

Time Management & Strategic Scheduling

• Architect and manage complex, multi-timezone calendars with precision.
• Proactively resolve scheduling conflicts while protecting high-priority focus time.
• Prepare daily briefings and weekly strategic overviews.
• Coordinate executive and departmental meetings, ensuring agendas and materials are prepared in advance.

Executive Communication & Inbox Management

• Triage emails and messaging platforms based on urgency and strategic value.
• Draft polished, high-level correspondence on behalf of the Managing Partner.
• Ensure consistent follow-ups and clear communication across stakeholders.

Gatekeeping & Cross-Department Alignment

• Serve as the primary filter for inbound requests, escalating critical matters appropriately.
• Attend key meetings to capture insights and track action points.
• Provide updates and ensure alignment across departments such as HR, Finance, and Marketing.
• Translate leadership decisions into organized follow-through.

Travel & Logistics Management

• Coordinate end-to-end domestic and international travel arrangements, including visas and detailed itineraries.
• Manage post-travel reporting and reimbursements.
• Oversee both business and personal bookings with proactive foresight.

Confidential Administrative & Personal Support

• Handle sensitive information and digital filing with absolute discretion.
• Manage bills, supplies, couriers, and operational administrative workflows.
• Support personal errands, appointments, and home-related logistics to optimize executive bandwidth.

Presentation, Writing & Strategic Support

• Create and refine executive presentations, white papers, and talking points.
• Conduct research and prepare financial spreadsheets or briefing documents.
• Support negotiations, partnerships, and strategic initiatives with data-backed insights.

Special Projects & Execution

• Take ownership of special initiatives from concept to completion.
• Track leadership action items and ensure accountability across teams.
• Coordinate with vendors, consultants, and other executive assistants to ensure seamless execution.

Who We’re Looking For

• 2–3 years of relevant experience supporting senior leadership.
• Bachelor's degree from a leading university.
• Fluency in English with strong written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• High attention to detail with the ability to multitask under pressure.
• Fast learner who adapts quickly to new environments and unexpected challenges.
• Impeccable work ethic, strong sense of urgency, and high energy.
• Professional maturity and discretion when handling confidential matters.

Why you should join the club:

• Government benefits + 13th month pay
• HMO (upon regularization)
• Paid leaves + other allowances (on day 1)
• Company equipment (MacBook Air) and welcome kit
• Monthly performance appraisal during your first 6 months (and then quarterly thereafter)
• Anniversary bonus + company merch for milestones
• Team hangouts and company-wide events
• Team clubs (sports, hobbies, activities, etc.) and perks (wellness, fitness, finance)

If you're ready to step into a high-impact role where you don't just support leadership — you empower it — we'd love to meet you.