Project Coordinator | 100% Onsite in Eastwood Libis

INTELASSIST INC.; Quezon City; On-site; PHP 1,000,000 - 1,200,000; Full time

Job summary

INTELASSIST INC. is seeking a Project Coordination Lead to support multiple structural steel and PEMB projects onsite.

You will coordinate documentation, procurement tracking, scheduling support, fabrication reporting, and project controls, working with vendors, fabricators, and internal stakeholders. The role requires 5+ years in project coordination or related fields, strong English communication, and the ability to drive project results within North American business hours in a fast-paced

Qualifications

• 5+ years of experience in project coordination or related fields.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal English communication.
• Ability to manage multiple priorities in a fast-paced setting.
• Willingness to work during North American business hours.

Responsibilities

• Support Project Managers with day-to-day coordination activities.
• Maintain RFIs, submittals, change logs, and action items.
• Coordinate drawing revisions and document distribution.
• Assist with procurement and material tracking.
• Monitor fabrication and shipping status updates.
• Support scheduling, reporting and milestone tracking.
• Coordinate QA/QC documentation and closeout packages.
• Follow up with vendors, suppliers, fabricators, and subcontractors.
• Maintain organized project documentation and dashboards.

Tools

Procore

Bluebeam

Microsoft Project

Excel

Job description

Work Set-up: 100% Onsite in Eastwood Libis

Shift: Follows US Timezone (Graveyard/Nightshift), fixed weekends off.

Primary Duties and Responsibilities:

The Project Coordination Lead will support multiple structural steel and PEMB projects by coordinating documentation, procurement tracking, scheduling support, fabrication reporting, communication workflows, and project controls.

The ideal candidate has experience supporting construction, engineering, manufacturing, fabrication, or industrial operations environments and is comfortable working in a fast-paced, deadline-driven setting.

This role will work directly with Project Managers, vendors, fabricators, and internal stakeholders during North American business hours.

• Project Coordination

  • Support Project Managers with day-to-day project coordination activities
  • Maintain and track RFIs, submittals, change logs, and action item lists
  • Coordinate drawing revisions and document distribution
  • Assist with procurement and material tracking
  • Monitor fabrication and shipping status updates
  • Support project scheduling and milestone tracking
  • Coordinate project reporting and meeting follow-ups
  • Assist with QA/QC documentation and project closeout packages

• Communication & Operations Support

  • Participate in project coordination meetings
  • Follow up with vendors, suppliers, fabricators, and subcontractors
  • Escalate overdue items or project risks proactively
  • Help ensure accountability across active projects
  • Maintain organized and accurate project documentation
  • Support internal workflow standardization and process improvement initiatives

• Systems & Reporting

  • Update project trackers and dashboards
  • Maintain accurate project data within company systems
  • Assist with reporting, forecasting, and coordination analytics
  • Help improve coordination workflows and operational processes

Qualifications:

• 5+ years of experience in project coordination, construction operations, manufacturing operations, engineering support, or related industries
• Strong organizational and multitasking skills
• Excellent written and verbal English communication skills
• High attention to detail and follow-through
• Ability to manage multiple priorities in a fast-paced environment
• Strong sense of urgency and accountability
• Ability to work during North American business hours

Preferred:

• Experience supporting structural steel, PEMB, construction, industrial, or fabrication projects
• Familiarity with RFIs, submittals, procurement tracking, fabrication coordination, and construction documentation
• Experience with Procore, Bluebeam, Microsoft Teams, Microsoft Project, Excel, or similar platforms
• Experience supporting remote project management teams
• Exposure to scheduling, logistics, or vendor coordination

We are looking for someone who:

• Takes ownership and follows through
• Communicates clearly and proactively
• Is highly organized and process-oriented
• Can operate independently with minimal supervision
• Thrives in fast-moving operational environments
• Helps solve problems instead of waiting for direction