Project Coordinator

View Moreicons; Philippines; On-site; USD 7,000 - 12,000; Full time

Job summary

Sagility seeks a Project Coordinator to manage end-to-end travel and event logistics for executives and visitors. You will coordinate U.S.-based and international visits, vendor relations, and meeting logistics to ensure smooth operations.

Collaborating with operations leaders, you will plan meetings, arrange venues, transport, and scheduling while maintaining strict attention to detail and timely expense processing.

Qualifications

• Bachelor's degree required.
• 3-5 years of experience supporting senior leaders or executives in administrative, operations, meeting planning, or travel coordination roles.
• Demonstrated experience coordinating complex logistics, multiple stakeholders, and overlapping priorities.
• Strong attention to detail with exceptional follow-through and organizational skills.

Responsibilities

• Own end-to-end readiness and logistics for all U.S.-based and international visitors to the PH site, coordinating multiple visits weekly.
• Coordinate airport transportation, hotel-to-office transportation, and daily on-site movements for a seamless stay.
• Serve as the primary point of contact for the on-site travel and transportation vendor.
• Coordinate daily employee shuttle transportation and support parking constraints.
• Partner with on-site transportation vendor to manage vehicle assignments, drivers, routing, and scheduling.
• Proactively manage capacity constraints and escalate alternative solutions when needed.
• Provide recommendations for local sightseeing in line with company policies.

Skills

Executive support

Travel coordination

Event logistics

Meeting planning

Attention to detail

Organizational skills

Education

Bachelor's degree

Job description

Explore meaningful roles that let you make an impact in healthcare while growing your career with purpose, innovation, and global opportunities.

Sagility combines industry-leading technology and transformation-driven BPM services with decades of healthcare domain expertise to help clients draw closer to their members. The company optimizes the entire member/patient experience through service offerings for clinical, case management, member engagement, provider solutions, payment integrity, claims cost containment, and analytics. Sagility has more than 25,000 employees across 5 countries.

Job title: Project Coordinator

Job Description:

Key Responsibilities

Site Visit & Executive Logistics

• Own end-to-end readiness and logistics for all U.S.-based and international visitors to the PH site, often coordinating multiple visits per week.
• Coordinate airport transportation, hotel-to-office transportation, and daily on-site movements, ensuring visitors have a seamless experience throughout their stay.
• Serve as the primary point of contact for the on-site travel and transportation vendor.
• Coordinate daily employee shuttle transportation to and from the site, supporting operational efficiency and parking constraints.
• Partner closely with the on-site transportation vendor to manage vehicle assignments, drivers, routing changes, and real-time scheduling updates.
• Proactively manage capacity constraints related to vehicles and transportation programs, escalating and coordinating alternative solutions when needed.
• Provide optional recommendations for local sightseeing when requested, aligned with company policies.

Meetings, Agendas & Calendars

• Coordinate meeting rooms, schedules, and logistics for leadership meetings, executive reviews, and external engagements.
• Publish and distribute agendas prepared by Operations, and oversee their execution, ensuring alignment and adherence.

Events & Town Halls

• Lead logistics for large-scale site events, including town halls, leadership visits, and special meetings.
• Coordinate food ordering for events in alignment with company guidelines and vendor processes.
• Support external media meetings and executive engagements, providing full logistical coordination.

Finance & Vendor Management

• Maintain strong working relationships with internal stakeholders and external service providers to ensure high service levels.
• Coordinate with Operations leaders and US partners to ensure logistics expenses are accurately raised, estimated, and approved.
• Manage cash advances and corporate credit cards; ensure proper expense documentation (cash advances filed by Operations leaders).
• Support timely liquidation/reimbursement of funds and submission of required documentation

Qualifications & Experience

• Bachelor's degree required.
• 3-5 years of experience supporting senior leaders or executives in administrative, operations, meeting planning, or travel coordination roles.
• Demonstrated experience coordinating complex logistics, multiple stakeholders, and overlapping priorities.
• Strong attention to detail with exceptional follow-through and organizational skills.

Location: Quezon City, Bridgetowne GBF TowerPhilippines