Project Coordinator

Sagility Philippines B.V Branch; Quezon City; On-site; PHP 360,000 - 600,000; Full time

Job summary

Sagility Philippines B.V Branch is seeking a Project Coordinator to manage end-to-end site logistics for U.S. and international visitors at the Quezon City PH site. You will handle airport transfers, hotel arrangements, daily on-site movements, and shuttle operations while coordinating with travel vendors.

The role requires 3–5 years of experience coordinating complex logistics and working with multiple stakeholders, plus a keen eye for detail and strong organizational skills.

Qualifications

• Bachelor’s degree required.
• 3–5 years of experience supporting senior leaders or executives in administrative, operations, meeting planning, or travel coordination roles.
• Demonstrated experience coordinating complex logistics, multiple stakeholders, and overlapping priorities.
• Strong attention to detail with exceptional follow-through and organizational skills.

Responsibilities

• Site Visit & Executive Logistics: Own end-to-end readiness and logistics for all U.S.-based and international visitors to the PH site.
• Coordinate airport transportation, hotel-to-office transportation, and daily on-site movements.
• Serve as the primary point of contact for the on-site travel and transportation vendor.
• Coordinate daily employee shuttle transportation to and from the site, supporting operational efficiency.
• Partner with on-site transportation vendor to manage vehicle assignments, drivers, routing changes, and real-time scheduling updates.
• Proactively manage capacity constraints related to vehicles and transportation programs, escalating and coordinating alternatives.

Skills

Executive coordination

Logistics planning

Vendor management

Attention to detail

Education

Bachelor’s degree

Job description

Job title: Project Coordinator

Sagility combines industry-leading technology and transformation-driven BPM services with decades of healthcare domain expertise to help clients draw closer to their members. The company optimizes the entire member/patient experience through service offerings for clinical, case management, member engagement, provider solutions, payment integrity, claims cost containment, and analytics. Sagility has more than 25,000 employees across 5 countries.

Key Responsibilities

• Site Visit & Executive Logistics Own end-to-end readiness and logistics for all U.S.-based and international visitors to the PH site, often coordinating multiple visits per week.
• Coordinate airport transportation, hotel-to-office transportation, and daily on-site movements, ensuring visitors have a seamless experience throughout their stay.
• Serve as the primary point of contact for the on-site travel and transportation vendor.
• Coordinate daily employee shuttle transportation to and from the site, supporting operational efficiency and parking constraints.
• Partner closely with the on-site transportation vendor to manage vehicle assignments, drivers, routing changes, and real-time scheduling updates.
• Proactively manage capacity constraints related to vehicles and transportation programs, escalating and coordinating alternative solutions when needed.
• Provide optional recommendations for local sightseeing when requested, aligned with company policies.
• Meetings, Agendas & Calendars Coordinate meeting rooms, schedules, and logistics for leadership meetings, executive reviews, and external engagements.
• Publish and distribute agendas prepared by Operations, and oversee their execution, ensuring alignment and adherence.
• Events & Town Halls Lead logistics for large-scale site events, including town halls, leadership visits, and special meetings.
• Coordinate food ordering for events in alignment with company guidelines and vendor processes.
• Support external media meetings and executive engagements, providing full logistical coordination.
• Finance & Vendor Management Maintain strong working relationships with internal stakeholders and external service providers to ensure high service levels.
• Coordinate with Operations leaders and US partners to ensure logistics expenses are accurately raised, estimated, and approved.
• Manage cash advances and corporate credit cards; ensure proper expense documentation (cash advances filed by Operations leaders).
• Support timely liquidation/reimbursement of funds and submission of required documentation.

Qualifications & Experience

• Bachelor’s degree required.
• 3–5 years of experience supporting senior leaders or executives in administrative, operations, meeting planning, or travel coordination roles.
• Demonstrated experience coordinating complex logistics, multiple stakeholders, and overlapping priorities.
• Strong attention to detail with exceptional follow-through and organizational skills.

Location: Quezon City, Bridgetowne GBF TowerPhilippines

Sagility combines industry-leading technology and transformation-driven BPM services with decades of healthcare domain expertise to help clients draw closer to their members. The company optimizes the entire member/patient experience through service offerings for clinical, case management, member engagement, provider solutions, payment integrity, claims cost containment, and analytics. Sagility has more than 25,000 employees across 5 countries.

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