Project Controls Coordinator

Prime Infra; Rizal; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Prime Infra is seeking a seasoned Project Controls Coordinator to support the PMO in monitoring project performance across schedule, cost, risk, and reporting. You will consolidate data from engineering, procurement, construction, and contractors to enable timely management decisions.

You will work with Planning, Engineering, Commercial, and other teams to maintain reliable data, track indicators, and support issue identification and mitigation actions throughout large-scale projects.

Qualifications

• Bachelors degree in engineering or related discipline.
• 10+ years in project controls, coordination, scheduling or PMO roles.
• Experience in large-scale engineering or infrastructure projects preferred.
• Familiarity with project controls principles and reporting processes.
• Knowledge of planning, scheduling, risk, and performance monitoring.

Responsibilities

• Coordinate collection, consolidation and validation of project controls data.
• Maintain trackers, dashboards, registers and reporting databases.
• Monitor performance against schedules and milestones.
• Support PMO reporting and executive updates.
• Identify risks, issues and required mitigations with stakeholders.
• Coordinate across engineering, procurement and construction teams.

Skills

Project controls

Scheduling

PMO coordination

Data analysis

Stakeholder coordination

Education

Bachelor's Degree in Engineering

Construction Management

Project Management

Tools

Primavera P6

Microsoft Project

Power BI

Job description

Job Description:

JOB OVERVIEW

The Project ControlsCoordinator provides coordination and analytical support to the PMO inmonitoring and controlling project performance across schedule, progress,cost, risk, and project reporting.

The role supports theimplementation of project controls processes and ensures that projectinformation from engineering, procurement, construction, contractors, and otherproject teams is accurately consolidated, tracked, and reported tosupport timely management decisions.

The position will workclosely with Project Controls, Engineering, Procurement, Construction,Commercial, and other project stakeholders to maintain reliable project data,monitor key project performance indicators, and support the PMO in identifyingissues, risks, and potential delays.

THE ROLE

Project ControlsCoordination

• Coordinate the collection, consolidation, andvalidation of project controls information from various project teams and contractors.
• Maintain project controls trackers, dashboards, registers, and reporting databases.
• Monitor project performance against approvedschedules, milestones, and key project targets.
• Coordinate with discipline teams to ensure timelysubmission of project controls data and updates.
• Follow up on outstanding information, deliverables,and actions required for PMO reporting.
• Support the PMO in maintaining consistent projectcontrols processes and reporting standards.

Schedule and ProgressMonitoring

• Support the development, updating, and monitoringof project schedules in coordination with the Planning/Scheduling team.
• Track actual progress against planned progress andidentify areas of slippage.
• Consolidate progress updates from engineering,procurement, construction, and other workstreams.
• Support the preparation of weekly and monthlyproject progress reports.
• Assist in identifying schedule risks, criticalactivities, and potential delays.
• Support the development and monitoring of recoveryactions and mitigation plans.

Project Reporting and PMOSupport

• Prepare and consolidate PMO reports, dashboards,presentations, and management updates.
• Maintain project performance indicators and providetimely updates on project status.
• Support the preparation of Executive/Managementreports highlighting key progress, issues, risks, and required actions.
• Coordinate inputs for project review meetings andmanagement forums.
• Prepare meeting agendas, minutes, action trackers,and follow up on commitments.
• Ensure consistency andaccuracy of project information presented to management.

Risk, Issues, and ActionTracking

• Maintain and coordinate updates to the Project RiskRegister, Issues Register, and Action Tracker.
• Follow up with responsible stakeholders onmitigation actions and overdue items.
• Monitor emerging risks and issues and escalatitems requiring PMO or management attention.
• Support risk and project controls workshops asrequired.
• Track the implementation and effectiveness of mitigation and recovery actions.

Project Controls Data andDocumentation

• Maintain organized project controls records,reports, trackers, and supporting documentation.
• Validate project data for completeness,consistency, and accuracy before inclusion in reports.
• Coordinate with Document Control to ensureappropriate filing and version control of project controls information.
• Support the development and improvement of projectcontrols templates, reporting tools, and processes.

PMO Coordination

• Support the PMO in coordinating activities across Engineering, Procurement, Construction, Commercial, HSE, and other project functions.
• Assist in monitoring key project interfaces anddependencies between workstreams.
• Support project governance activities, reporting cycles, and PMO requirements.
• Identify gaps in project information and coordinatewith relevant teams to obtain the required data.
• Provide general project controls and coordination support to the PMO Lead and Project Management team.

Requirements

• Bachelors Degree in Engineering, ConstructionManagement, Project Management, or a related discipline.
• Minimum 10 years of experience in projectcontrols, project coordination, planning, scheduling, project management, or PMO functions.
• Experience in large-scale engineering, construction, infrastructure, energy, hydropower, oil & gas, or industrial projects preferred.
• Experience working in a PMO or Project Controlsenvironment is highly desirable.
• Good understanding of project controlsprinciples and project execution processes.
• Knowledge of planning, scheduling, progressmeasurement, reporting, risk, and project performance monitoring.
• Experience coordinating across multidisciplinaryproject teams and contractors.
• Familiarity with Primavera P6, MicrosoftProject, Power BI, or equivalent project controls tools is an advantage.