PMO Coordinator - Project Delivery

MicroSourcing; Quezon City; On-site; PHP 669,600 - 892,800; Full time

Job summary

MicroSourcing in Eastwood, Quezon City, Philippines, is seeking a PMO Coordinator - Project Delivery for on-site day shifts. In this role you will own project coordination across planning, execution, and close‑out, driving action follow‑ups, maintaining trackers and dashboards, and coordinating inputs from multiple support teams to ensure timely delivery.

The position requires 4–7 years in project coordination or PMO, strong communication, and excellence with Excel and project systems.

Qualifications

• 4‑7 years of experience in project coordination, PMO, project controls, or similar roles.
• Experience in infrastructure, construction, engineering, utilities, property, technology or technical environments; telecom/SAED is a plus.
• Strong written and verbal communication skills with customers and updates.
• Skillful stakeholder follow-up to secure commitments.
• Project controls and commercial discipline: track PO status, variations and payments.
• Strong Excel skills for registers, trackers and reporting inputs.
• Comfort with project management systems, dashboards, and data hygiene.
• Handover pack and documentation discipline for completeness and naming consistency.
• Action, risk and issue tracking with escalation when needed.
• Tech-savvy with MS Teams, SharePoint, Outlook, Excel, and Copilot.

Responsibilities

• Own assigned project coordination activities across planning, execution and close‑out phases.
• Drive resolution of outstanding actions by following up owners and escalating when required.
• Maintain project actions, trackers, registers, status updates and supporting records.
• Coordinate inputs from Design, RF, Property, Planning, QA, Finance and other teams.
• Identify blockers and delivery risks and initiate corrective follow‑up.
• Ensure project information is accurate, current and available for PM review.
• Interact with customers for routine project coordination, approvals and updates; maintain professional follow‑ups.
• Convert meeting outputs into actions and updates; track key actions and risks.
• Maintain data accuracy and dashboards; support exception reporting and workflow improvements.
• Own PO and approval hygiene; track submissions, approvals, and payments; support invoicing and budget tracking.
• Prepare handover packs and ensure documentation readiness for close‑out.
• Track compliance documentation and audit‑ready records; elevate missing items to PM.
• Resolve outstanding actions; chase overdue items and maintain professional tone.
• Prepare inputs for status updates, milestone reports and dashboards; highlight overdue items.

Skills

Project coordination

Strong communication

Stakeholder follow-up

Project controls

Excel skills

Data hygiene

Documentation discipline

Tech-savvy with MS 365 tools

Tools

Microsoft Teams

SharePoint

Outlook

Excel

Copilot

Job description

Job Details

• Quezon City, Metro Manila, Philippines
• Full-Time
• On-Site
• 60,000-80,000 PHP / Month

Position

PMO Coordinator - Project Delivery

Work Setup

Onsite | Day shift

Location

Eastwood, Quezon City

Key Responsibilities

• Project Delivery Support: Own assigned project coordination activities across planning, execution and close‑out phases.
• Drive resolution of outstanding actions and commitments by following up owners, confirming due dates and escalating where required.
• Maintain project actions, trackers, registers, status updates and supporting records.
• Coordinate project inputs from Design, RF, Property, Planning, QA, Finance and other support teams.
• Identify blockers, inconsistent information, missed dates or delivery risk and initiate corrective follow‑up.
• Help ensure project information is accurate, current and available for PM review.
• Customer and Stakeholder Coordination: Interact directly with customers on routine project coordination, status, documentation, action follow‑up, approval tracking and reporting inputs; prepare clear, professional follow‑ups and updates; follow up customer‑side actions, approvals, documentation or information requests; maintain respectful communication; elevate sensitive matters to PM; attend meetings when required.
• Meeting Action and Project Comment Management: Convert meeting outputs into useful actions, comments and system updates; capture key actions, risks, blockers, decisions; support action tracking; use approved tools for analysis; maintain accurate project comments; convert meeting outcomes into clear follow‑up actions.
• Project Systems, Site Tracker and Data Hygiene: Own system data accuracy and alignment across CPS and client systems; act on inconsistencies; maintain project data dashboards; identify missing information; support exception reporting; implement repeatable workflows.
• PO, Approval and Commercial Gatekeeping Support: Own PO and approval hygiene; track POs, IBOQs, submissions, approvals, payments; maintain trackers; act on missing data; flag commercial exposure; support financial documentation, invoicing assistance and budget tracking.
• Handover Pack and Close‑Out Support: Prepare handover packs; check documents for completeness and correctness; identify missing or duplicate files; support QA readiness; track close‑out documentation status.
• Compliance and Contractual Documentation Support: Track compliance documentation; support contractual records; maintain trackers; ensure audit‑ready records; elevate missing items to PM.
• Internal Follow‑Up and Escalation: Resolve outstanding actions from internal teams; chase overdue items; push for clear commitments; initiate corrective action; maintain professional tone.
• Reporting and Dashboard Support: Maintain source data; prepare inputs for status updates, milestone reports, action trackers, PO/approval trackers; highlight overdue items; support dashboards; ensure data accuracy.
• Process Improvement Suggestions: Identify and propose practical improvements to project administration, reporting, data hygiene, and workflow processes.

Non‑Negotiable Skills And Experience

• 4‑7 years of experience in project coordination, PMO, project controls, assistant project management or similar project delivery support roles.
• Experience in infrastructure, construction, engineering, utilities, property, technology or technical project environments; telecommunications or SAED experience is a plus.
• Strong written and verbal communication skills, confident interacting directly with customers and preparing professional updates.
• Skillful stakeholder follow‑up: Chase, challenge and secure commitments without relying solely on positional authority.
• Project controls and commercial discipline: Track PO status, approvals, variations, payment approvals, financial exposure and commercial readiness; elevate control gaps early.
• Strong Excel skills: Maintain registers, trackers, filters, formulas, data checks and reporting inputs.
• Project systems and data accuracy: Comfortable with project management systems, workflow platforms, dashboards, trackers or similar tools; high attention to data hygiene.
• Handover pack / documentation discipline: Check documentation for completeness, naming consistency, currency, relevance and alignment to customer requirements.
• Action, risk and issue tracking: Capture, track and follow up actions, blockers, risks and overdue items; identify what requires escalation.
• Tech‑savvy and tool‑oriented: Use Microsoft Teams, SharePoint, Outlook, Excel, project trackers and approved AI‑enabled tools such as Copilot or transcript analysis tools.
• Hands‑on delivery mindset: Perform detailed coordination, system updates, register maintenance, follow‑up, documentation checks and administrative control tasks.

Preferred But Not Essential

• Telecommunications / SAED Experience: expertise in site acquisition, environmental planning, design, RF, property, town planning or mobile infrastructure delivery.
• Site Tracker Experience: Prior use of Site Tracker or similar infrastructure project tracking systems.
• Microsoft 365 Capability: Strong capability across SharePoint, Teams, Outlook, Word, PowerPoint, Excel and Copilot.
• AI / Transcript / Automation Tools: Experience using meeting transcripts, AI tools, workflow automation, bulk upload processes or action extraction tools.
• Project Management Training: CAPM, PRINCE2 Foundation, PMP training, Agile fundamentals or similar project management training.
• Reporting and Dashboard Experience: Maintaining dashboards, customer reports, PMO reports or project performance trackers.
• Contract Administration Exposure: Notices of Delay, contractual documentation, variations, claims support or compliance documentation.

Terms & Conditions Apply

Terms & conditions apply.