PROJECT-BASED SALES ADMIN ASSOCIATE

Hiraia Engraving Services

Laguna

On-site

PHP 134,000 - 201,000

Part time

8 days ago

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Benefits offered by this job

13th Month Pay

Employee Loan

Paid Holidays

SSS/GSIS

Vision Insurance

HMO

Job Training

Professional Development

Job summary

Hiraia Engraving Services is seeking a Sales Admin Associate for a 3-month on-site engagement in Santa Rosa City, Laguna. The role focuses on ensuring orders are complete, accurate, documented, and ready for endorsement, with strong typing and data-entry capabilities essential to success.

The position involves reviewing orders, maintaining records, coordinating with teams, and performing repetitive administrative tasks under deadline pressure. Fresh graduates are welcome to apply.

Qualifications

Experience in Sales Administration, Order Processing, Data Entry, Retail, Online Selling, E-commerce, Customer Service, or Administrative Support is an advantage.
Excellent typing speed with high accuracy.
Strong attention to detail and document-checking skills.
Familiarity with Microsoft Office or Google Workspace is an advantage.

Responsibilities

Review and verify purchase orders, quotations, customer details, payment information, and order specifications.
Ensure order details are complete, accurate, and properly documented before endorsement.
Encode customer and order information into company systems and monitoring files.
Prepare and maintain sales documents and order records.
Identify missing or inconsistent information and coordinate necessary corrections.
Coordinate with relevant teams regarding order requirements and concerns.
Monitor order status and provide timely updates on pending information or revisions.
Perform repetitive administrative tasks while maintaining accuracy and efficiency.
Help ensure timely order processing, confidentiality, and continuous process improvement.

Skills

Excellent typing speed

Attention to detail

Data entry

Document checking

Microsoft Office

Google Workspace

Online systems

Spreadsheets

Written and verbal communication

Education

Senior High School graduate

College graduate

Vocational graduate

College undergraduate

Fresh graduates welcome

Tools

Microsoft Office

Google Workspace

Spreadsheets

Online systems

Job description

Job Description

Employee Recognition and Rewards

Incentives

Government Mandated Benefits

13th Month Pay, Employee Loan, Paid Holidays, SSS/GSIS

Insurance Health & Wellness

Vision Insurance, HMO

Professional Development

Job Training, Professional Development

This is a 3-month project-based, on-site role for a Sales Admin Associate based in Santa Rosa City, Laguna.

Are you detail-oriented, accurate in encoding information, and able to stay focused on repetitive tasks?

We’re looking for a Sales Admin Associate who will ensure customer orders are complete, accurate, properly documented, and ready for endorsement. The role requires strong typing skills, attention to detail, and the ability to work efficiently under pressure while supporting sales and operations through order verification, document preparation, and error prevention.

Review and verify purchase orders, quotations, customer details, payment information, and order specifications.
Ensure order details are complete, accurate, and properly documented before endorsement.
Encode customer and order information into company systems and monitoring files.
Prepare and maintain sales documents and order records.
Identify missing or inconsistent information and coordinate necessary corrections.
Coordinate with relevant teams regarding order requirements and concerns.
Monitor order status and provide timely updates on pending information or revisions.
Perform repetitive administrative tasks while maintaining accuracy and efficiency.
Help ensure timely order processing, confidentiality, and continuous process improvement.

you might be a good fit if you are:

Highly attentive to details and able to identify inconsistencies
Fast and accurate in typing, encoding, and data entry
Comfortable performing repetitive tasks without compromising quality
Organized and systematic in handling documents and digital records
Able to prioritize multiple orders and administrative requirements
Capable of working under pressure and meeting daily deadlines
Focused and dependable even during high-volume periods
Proactive in clarifying incomplete or inaccurate information
Comfortable coordinating with different teams
Responsible, trustworthy, and committed to maintaining confidentiality
A reliable team player with strong integrity and accountability qualifications

qualifications

Experience in Sales Administration, Order Processing, Data Entry, Retail, Online Selling, E-commerce, Customer Service, or Administrative Support is an advantage
Excellent typing speed with a high level of accuracy
Strong attention to detail and document-checking skills
Computer literate and comfortable using spreadsheets, online systems, and digital communication platforms (META)
Familiarity with Microsoft Office or Google Workspace is an advantage
Good written and verbal communication skills
Able to handle repetitive tasks, multiple priorities, and time-sensitive requirements
FRESH GRADUATES and career starters with strong administrative, organizational, and typing skills are welcome to apply
Senior High School graduate, High School graduate, Vocational graduate, College undergraduate, or College graduate
Willing to work project-based and on-site in Santa Rosa City, Laguna
A warm, inclusive, and supportive work environment
Opportunities for learning, coaching, and professional development
Recognition and appreciation for meaningful contributions
Collaborative teamwork and exposure to sales administration and e-commerce operations
Meaningful work that supports accurate order processing and positive customer experiences
A culture that values accuracy, accountability, integrity, and continuous improvement