Administration & Project Support Assistant

Integrated Office Solutions Inc.; Muntinlupa; On-site; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Work-life balance

Collaborative environment

Job summary

Integrated OS is seeking an Administration & Project Support Assistant to join our on-site team in Alabang, Muntinlupa. The role focuses on organizing information, handling emails, maintaining project registers, and coordinating tasks via Microsoft Planner.

You will support project teams, draft proposals, and ensure data quality across records.

Qualifications

• 3+ years of admin and project support experience.
• Experienced with Microsoft Planner and Outlook.
• Proficient in MS Office / MS 365.
• Experience with electronic filing and records management.
• Familiar with SharePoint or similar document-management systems.
• Strong written English and professional email communication.
• Able to work on-site in Alabang, Muntinlupa.

Responsibilities

• Email management — monitor and respond to high volumes of email.
• Document and data filing with agreed naming conventions.
• Maintain project registers and information accuracy.
• Create, update and track Planner tasks and deadlines.
• Support project administration and coordination of documents and submissions.
• Draft proposals and repurpose existing data for new submissions.
• Check information for completeness and avoid duplicates.
• Track workflow from receipt to completion and escalate as needed.
• Suggest practical improvements to administrative processes and templates.
• Coordinate meetings with internal and external stakeholders.

Skills

Microsoft Planner

Microsoft Outlook

MS Office / 365

Email handling

Data filing & records

Attention to detail

Tools

SharePoint

Job description

Unleash Your Talents with Us!

Hi there, our future Administration & Project Support Assistant! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

The Administration& Project Support Assistant will provide reliable, highly organisedday-to-day support. The role suits someone who enjoyscreating order from large volumes of information, follows processes carefully,and can apply sound logic to determine what needs to happen next.

A large part of therole will involve email handling, maintaining project information, completingonline registers, filing and retrieving records, and keeping actions movingthrough Microsoft Planner. Accuracy, consistency and follow-through are moreimportant than simply working quickly.

Key responsibilities for this role includes:

• Email & correspondencemanagement – Monitor and manage a high volume of incoming email; identifyactions, categorise information, file correspondence correctly and ensurefollow-up items are not missed.
• Document and data filing –Maintain organised electronic project files using agreed namingconventions, folder structures and version-control practices soinformation is easy to find and trace.
• Business registers – Completeand maintain registers accurately from information received by email,documents, consultants, clients and project stakeholders.
• Microsoft Planner – Create,update and maintain Planner tasks; assign due dates and categories; trackoutstanding actions; follow up inputs; and keep task status current.Microsoft Planner experience is a must-have.
• Project administration –Support project teams with routine administration, submissions, records,checklists, action lists, status updates and coordination of projectinformation.
• Proposal drafting – assistthe team with setting up draft proposals and being proactive to useexisting data to help structure proposals.
• Information quality control –Check information for completeness, inconsistencies, missing attachments,incorrect references, duplicate records or obvious errors before it isfiled or entered into systems.
• Workflow follow-through –Track work from receipt through to completion, elevate items that arestalled or unclear, and maintain a reliable record of what has beencompleted and what remains outstanding.
• Process improvement – Lookfor practical ways to improve recurring administrative processes,templates, registers, filing structures and Planner workflows.
• Stakeholder support –Communicate professionally with the Urban Advisers team and, whererequired, external consultants, clients and other project stakeholders.Coordinate meetings (internal and external)

Successful candidates must have:

• 3+ years of experience in Admin and Project support andsimilar accounting role.
• Hands-on experience using Microsoft Planner and strong Microsoft Outlook skills. Competent Microsoft Office / Microsoft 365 user
• Experience handling electronic files, registers and structureddata and Microsoft Word skills
• Experience in Australian land development, planning, engineering,surveying or property advisory
• Project administration or document control experience
• Experience with SharePoint or other project/document-managementsystems
• Familiarity with project registers, consultant documentation ordevelopment workflows
• Team player, someone that appreciates a collaborate team environment and is always willing to help each other.
• Exceptional attention to detail and a natural tendency to check work before considering it complete.
• A strong logical thinker who can absorb information, identify the next action and recognise when something does not make sense.
• Process-orientated and comfortable working within repeatable systems, checklists, registers and documented workflows.
• Strong organisational skills with the ability to manage multiple small tasks without losing track of detail.
• Confident written English and professional email communication.
• Able to work independently, take ownership of follow-up and ask sensible questions when information is incomplete.
• Comfortable with repetitive administrative work while maintaining accuracy and consistency.

Work Arrangements:

• Schedule: 6:00 AM - 3:00 PM PHT
• Work Setup: Work On-Site
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?

At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.