Facilities Coordinator

Jones Lang LaSalle Incorporated; Quezon; On-site; PHP 240,000 - 380,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) in Quezon, Philippines, is seeking a proactive Facilities Coordinator to manage onsite operations and liaison with HSBC and building management. The role includes handling the mailing room, asset tracking, and coordinating facility requests through Corrigo, while promoting a safe, engaging hybrid workspace environment.

You will lead sustainability initiatives, prepare monthly reports, and act as the primary point of contact for colleagues and visitors,

Qualifications

• Experience in facilities or workplace operations.
• Ability to liaise with tenants, vendors and internal teams.
• Strong organizational and communication skills.

Responsibilities

• Onsite liaison between HSBC employees and M2 Landlord for vehicle stickers.
• Oversee mailing room operations and asset management tasks.
• Manage facilities service requests via Corrigo Tool.
• Coordinate Sustainability Engagement events and monthly SMP updates.
• Act as Workspace Experience Ambassador to foster a collaborative environment.

Skills

Facilities coordination

Event coordination

Stakeholder communication

Workspace experience

Sustainability initiatives

Community engagement

Tools

Corrigo

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

• 1. Responsible in processing M2 vehicle laminated pass to utilize HSBC parking premises.
• 2. Onsite liaison between HSBC employees and UP AyalaLand Management Office (M2 Landlord) in obtaining required complex vehicle sticker.
• 3. Handle parking related concerns.
• 4. Supervises internal Mailing Room.
• 5. Manages annual NON-IT physical verification & reconciliation.
• 6. Locker/Lateral request and monitoring.
• 7. Relay/endorse to Asset team that requires assistance for locker/lateral/key request & tagging.
• 8. Manages facilities service requests raised through Corrigo Tool.
• 9. Maintain prompt response & coordinate with FM technical team on any raised facility related concerns/assistance received via phone inquiry, email & Corrigo Tool.
• 10. Events Set-up Monitoring & Asset Equipment Request (e.g. Speaker and Movable Plasma use).
• 11. Act as main coordinator for Sustainability Engagement events, initiatives, and communication. Collating all relative data, send monthly SMP updates on tracker and proof of activities to the region.
• 12. Exit Clearance Monitoring.
• 13. Create a draft staff communication by FM and client requests for email communication.
• 14. Act as POC to collate quarterly SKPI success stories for submission to the region.
• 15. Creating FM Monthly Report under Soft Services for FM Monthly Meeting.
• 16. Engage to promote and practice the SAFER together in working environment.
• 17. Act as a Workspace Experience Ambassador, you will help build and lead a supportive and social community, where we can all be at our best. To achieve this, the Ambassador creates a welcoming atmosphere and is the primary point of contact for all employees and their visitors.
• 18. Deliver an exceptional experience to our colleagues to enable them to flourish. Create a welcoming, first-class atmosphere for colleagues and their visitors.
• 19. Take ownership of all services within the hybrid workspace. Proactive attitude and delivery to enhance the service offering. Ensure that the space is maintained to a high standard and have minimal complaints.
• 20. Build relationships and encourage interaction between colleagues. Drive and develop the community by organizing engaging, popular events and map the participation.
• 21. Understand the needs of the business and what drives the businesses you support.

Location: On-site -Quezon, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.