Production Coordinator - Remote - Otherside (Performance Creative Agency)

Otherside; Philippines; On-site; PHP 450,000 - 650,000; Full time

Job summary

Otherside is a performance-driven creative and media agency seeking a Talent & Production Coordinator in the Philippines. You will own talent end-to-end, ensuring shoots are booked, briefed, and ready when the camera rolls, while collaborating directly with production leads and editors.

Responsibilities include sourcing talent, negotiating rates, and maintaining the talent database, with a focus on on-time delivery and smooth operation amid high-volume shoots.

Qualifications

• Proven experience wrangling creators, talent, or contractors.
• Ability to manage multiple moving parts (scripts, talent, crew, dates).
• Strong written English and proactive communication.
• Proficient in Asana and organized by instinct.

Responsibilities

• Source talent, build shortlists, negotiate rates, lock contracts, confirm availability.
• Coordinate schedules and client briefs with editors and production leads.
• Maintain talent database including rates and rebooking history.
• Manage creator invoice follow-ups and team admin tasks.

Skills

Talent coordination

Negotiation

Communication

Project management

Tools

Asana

Job description

Otherside is a performance-driven creative and media agency.

We build high-converting creative systems for fast-scaling SaaS, fintech, and DTC brands, including several that have reached unicorn status. We shoot a LOT, and we're shooting more every month.

We're hiring a Talent & Production Coordinator because our talent and shoot volume has outgrown what any one person can juggle.

This is the person who makes shoots actually happen, you own talent end-to-end and keep the production engine running so creators are booked, briefed, and ready when the camera rolls.

What's in it for you?

• Ownership: You run talent and shoot coordination end-to-end. This is your function, not a slice of someone else's BUT you do have support team around you.
• You're the one who makes it happen: When a shoot lands on time with the right talent locked, that's your win. That's what gets you bonuses.
• Build the asset: Continue to grow our talent database, rates, reliability, who gets rebooked.
• Variety every week: Different clients, different creators, different shoots. No two weeks look the same.
• Work directly with production leads: Coordinate straight with our production lead and editors, no layers, no telephone game.
• Room to grow: As we scale production, this function scales with you.

What you'll do

• Source talent against each client brief, build shortlists with real options, negotiate rates, lock contracts, and confirm availability against shoot dates
• Run the availability chess: sequence scripts → talent locked → client schedules aligned
• Build talent briefs and run sheets, wardrobe, call times, locations — so everyone shows up ready
• Own the talent database: rates, reliability, contacts, who's worth rebooking
• Route edits to the right editor with scripts, footage, and Asana links attached, and relay client feedback with priorities flagged
• Handle creator invoice follow-ups and PH team admin (holiday notices and the like)

What this role is NOT

We want the right fit, so let's be clear.

This is not a client communications role, not deliverable/scope tracking, and not priority-setting for the creative team, those sit with other people.

Your lane is talent and production coordination, and you own it fully.

What we're looking for

• Proven experience wrangling creators, talent, or contractors — sourcing, negotiating, booking
• You can hold a dozen moving parts (scripts, talent, crew, dates) without dropping one
• Comfortable negotiating rates and holding a budget line
• Fluent in Asana and organised by instinct — run sheets, trackers, follow-ups
• Sharp written English and proactive communication — you flag clashes early, not after they blow up

Strong preference for: experience coordinating video/UGC shoots · a talent or creator network you can tap

Bonus: you've built or owned a talent/vendor database from scratch

The type of person who thrives here: You're the organised one your friends rely on to plan everything. You get a quiet thrill from a locked schedule and a problem solved before anyone else noticed it. Calm under a tight timeline, allergic to dropped balls.