Personal Assistant to Founder

VA Masters; Iloilo City; On-site; PHP 360,000 - 600,000; Full time

Job summary

VA Masters in Iloilo City is looking for an Executive Assistant to organize, grow, and monetize a fast-moving portfolio of creative and business ventures.

The role goes beyond calendar management to identify revenue opportunities, run outreach campaigns, and lead research projects with minimal direction.

You will own initiatives, apply critical thinking, and use data to drive decisions that impact multiple ventures.

Qualifications

• Proven experience as an executive assistant or similar business-support role.
• Leadership experience and ability to own projects end to end.
• Strong research skills for sourcing companies and market data.
• Experience with cold or warm outreach by email and follow-ups.
• Comfort with spreadsheets, trackers, and basic data analysis.
• Excellent written English and professional external communication.
• Strong prioritization and project management across multiple streams.
• Reliable, precise, able to work with minimal supervision.
• Sound judgement when manager is unavailable.

Responsibilities

• Handle calendars, scheduling, reminders, email organization, and document management across ventures
• Research partnerships, sponsorships, and bookings; run outreach and follow-up to win them
• Build and maintain contact databases, opportunity trackers, and pipeline records
• Coordinate bookings and shoots; track payments through to receipt
• Conduct market, vendor, competitor, and pricing research for new product launches
• Research startup setup requirements, costs, and vendor comparisons; make clear recommendations
• Develop a quarterly/monthly/biweekly/weekly goal framework
• Prepare weekly performance reviews on openings, revenue influence, costs avoided, and time saved
• Use data analytics to weigh what's working and propose adjustments
• Rebuild schedules and priorities on a fixed cadence; prevent stalls
• Triage incoming work by urgency and revenue impact; escalate only needed decisions

Skills

Executive support experience

Project leadership

Research skills

Email outreach

Spreadsheet analytics

Written English

Prioritization & PM

Independent work

Decision making

Job description

Job Summary:

We're happy to be taking on a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. The role reaches well beyond calendar management - you'll find revenue openings, run outreach campaigns, handle research projects, and keep several initiatives moving under your own steam. The right person is a critical thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.

Key Responsibilities:

• Handle calendars, scheduling, reminders, email organization, and document management across several ventures

• Research and find partnership, sponsorship, and booking openings, then run outreach and follow-up to win them

• Build and keep contact databases, opportunity trackers, and pipeline records

• Coordinate bookings and shoots, arrange deliverables, and track payments through to receipt

• Carry out market, vendor, competitor, and pricing research to back a new product-based business launch

• Research business setup requirements, startup costs, and vendor comparisons, and set out clear recommendations

• Build and keep a goal framework that breaks annual objectives into quarterly, monthly, biweekly, and weekly actions

• Prepare a weekly performance review covering openings created, revenue influenced, costs avoided, and time saved

• Use data and analytics to weigh what's working, flag what isn't, and put forward adjustments to strategy

• Rebuild schedules and priorities on a fixed cadence, making sure nothing stalls or falls through the cracks

• Triage incoming work by urgency, revenue impact, and required involvement, escalating only what genuinely needs a decision

Mandatory Skills:

• Proven experience as an executive assistant, operations coordinator, or business support professional

• Prior leadership experience and comfort owning projects end to end

• Strong research skills with the ability to source companies, contacts, and market data under your own steam

• Experience with cold or warm outreach by email, follow-up sequences and response tracking included

• Confident with spreadsheets, trackers, and basic data analysis to measure performance

• Excellent written English and professional communication with external brands and partners

• Strong prioritization and project management skills across several concurrent workstreams

• Dependable, precise, and able to work under little supervision

• Sound judgment to make reasonable decisions when the manager is unavailable

Preferred Skills:

• Experience supporting a founder, creator, or personal brand

• Grounding in the beauty, fashion, or creative industries

• Familiarity with influencer partnerships, brand collaborations, or talent booking coordination

• Experience helping with an e-commerce or product business launch, supplier sourcing included

• Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar

• Ability to juggle several projects at once and shift priorities without losing momentum

• Comfort building simple systems, trackers, and processes where none currently exist

Why Join Us:

This is a rare opening to work closely with an ambitious entrepreneur across several growing ventures, with real influence over how the business is structured and where it goes next. You'll be trusted with genuine ownership rather than handed a narrow task list, and your impact will be visible and measurable from the first month. If you enjoy variety, freedom, and building something from the ground up, you'll do well here.