Executive/Personal Assistant

RemoteVA; Manila; On-site; PHP 300,000 - 600,000; Full time

Job summary

RemoteVA seeks an Executive Assistant / Social Media & Client Account Coordinator to support the owner with calendar management, travel logistics, and client communications. The role also covers production coordination, social media content oversight, and proactive follow-ups to keep projects on track.

You will work across executive assistance, project management, social media tasks, and client service, with training available for areas as needed.

Qualifications

• Extremely organized and able to manage multiple tasks with attention to detail.
• Strong communication skills and professional client interactions.
• Comfort with tech and fast adoption of new tools.

Responsibilities

• Manage calendar, appointments, reminders, and scheduling.
• Organize emails and flag items requiring attention.
• Coordinate calls with clients, crew, vendors, and partners.
• Research vendors, locations, travel, equipment, and services.
• Assist with travel planning and logistics.
• Handle administrative and personal tasks proactively.
• Maintain project and task management systems.
• Serve as a professional point of contact for clients.
• Follow up on schedules, assets, feedback, approvals, and deliverables.
• Coordinate meetings and production logistics.

Skills

Highly organized

Strong communication

Tech-savvy

Proactive

Tools

Google Workspace

WhatsApp

Metricool

Frame.io

Lightroom

CapCut

Adobe Suite

Job description

Executive Assistant / Social Media & Client Account Coordinator

Executive & Personal Assistance

• Manage calendar, appointments, reminders, and scheduling
• Keep track of important tasks and follow-ups
• Organize emails and flag items requiring attention
• Schedule calls with clients, crew, vendors, and partners
• Research vendors, locations, travel, equipment, services, etc.
• Help with travel planning and logistics
• Handle miscellaneous administrative and personal tasks
• Proactively remind the owner of things before they become urgent

Client & Account Management

• Serve as a friendly, professional point of contact for clients
• Follow up regarding schedules, assets, feedback, approvals, and deliverables
• Keep track of what each client is waiting for
• Coordinate meetings and production logistics
• Make sure client requests don't get lost in texts, WhatsApp, or email
• Maintain excellent communication without requiring the owner to personally manage every interaction
• Escalate important creative, financial, or relationship decisions to the owner

Project & Production Coordination

• Track active video/photo projects from booking through delivery
• Coordinate between the owner, editors, videographers, photographers, and other contractors
• Track deadlines, revisions, footage, files, and final deliverables
• Make sure editors know what they're working on and what is due next
• Follow up with team members when something is falling behind
• Help source and coordinate production crew when necessary
• Maintain organized project/task-management systems
• Provide the owner with a clear overview of what needs his attention

Social Media & Content Management

• Review the company's existing library of finished projects, BTS footage, photography, case studies, and other assets
• Identify strong content opportunities instead of waiting to be told exactly what to post
• Build and maintain a content calendar
• Turn existing footage into reels, posts, carousels, stories, and other social content
• Write captions and develop hooks/content concepts
• Schedule and publish approved content
• Organize content assets so great work doesn't sit unused on hard drives
• Research successful filmmakers, production companies, agencies, and creators for ideas and trends
• Track what content performs well and adjust accordingly
• Help build both the Dov Gurewicz Productions brand and Dov's personal/director brand

What We're Looking For

The ideal person is extremely organized, resourceful, communicative, comfortable with technology, and proactive.

You should be someone who sees:

"Client hasn't responded with feedback."

and thinks:

"I'll follow up and update the project."

Not someone who waits for Dov to notice the problem and tell you what to do.

Experience with some combination of executive assistance, project management, social media, client service, video production, marketing, or creative agencies is strongly preferred.

You do not need to be an expert in every area on day one. The right person can be trained. What's much harder to teach is ownership, judgment, communication, reliability, and initiative.

Experience with tools such as Google Workspace, WhatsApp, Metricool/social scheduling platforms, Frame.io, Lightroom, Adobe/CapCut, task/project-management software, and AI tools is helpful.