Product Administration Officer

Paragon Care Philippines, Inc.; Makati; Hybrid; PHP 480,000 - 600,000; Full time

Job summary

Paragon Care Philippines, Inc. is seeking a Data Administration / Product Analysis professional in a hybrid role based in Makati. You will maintain product data in the JDE system, manage cost pricing, and resolve supplier invoice discrepancies while coordinating with internal teams and external suppliers.

The role requires a Bachelor's degree and at least 5 years of experience with strong Excel skills and attention to detail, in the Medical or Pharmaceutical or Retail Pharmacy sectors.

Qualifications

• Bachelor's degree required.
• Minimum 5+ years of experience in Data Administration and Product Analysis.
• Very high level of attention to detail and accuracy.
• Analytical and investigative background.
• Experience in Medical, Pharmaceutical or Retail Pharmacy industries.
• Advanced Excel proficiency with V-Lookups and formulas.

Responsibilities

• Maintain all product data in the JDE database with high accuracy.
• Manage cost pricing and supplier invoice discrepancies.
• Assist internal departments with product administration queries.
• Complete report analysis and develop Product SOPs and Supplier Information Booklets.
• Coordinate PBS rounds and manage supplier data for up to 50 suppliers.
• Communicate with internal staff, external suppliers, and CH2 colleagues via phone and email.

Skills

Attention to detail

Analytical skills

Excel proficiency

Data entry

Communication

Education

Bachelor's degree

Tools

JDE ERP

Excel

Job description

About the role

This is a hybrid position where you will be required to work 3 days in the office and 2 days at home post probationary period. The role involves maintaining all product data in the JDE Database, managing cost pricing, investigating and rectifying supplier invoice discrepancies, assisting internal departments with product administration queries, completing report analysis, and developing strong relationships with internal staff and external suppliers.

Key responsibilities

• Ensure zero error rate when entering product or cost pricing data into the JDE database
• Enter new product information into the JDE Item Master File, creating 4PL CH2 codes
• Maintain and implement any product changes or updates received by the manufacturer or internal staff for pre-existing items
• Coordinate and implement PBS rounds, managing cost decreases and stock on hands claims across up to 50 suppliers at a time
• Manage supplier transfers to ensure all data relating to the new supplier is updated for the effective date
• Implement Manufacturer Price Lists prior to effective date and maintain any price changes going forward
• Investigate and rectify supplier invoice discrepancies, including liaising with warehouse, accounts and suppliers
• Maintain the DM filing system which keeps records of supplier price lists and cost pricing adjustments
• Partake in various report analysis and assist in the development of Product SOPs and Supplier Information Booklets
• Communicate regularly with the Data Administration Manager, external suppliers and CH2 colleagues via phone and email

About you

• Bachelor's degree required
• Minimum 5+ years of experience in Data Administration and Product Analysis
• Very high level of attention to detail and accuracy
• Analytical and investigative background
• Experience in the Medical, Pharmaceutical or Retail Pharmacy industry
• Advanced level Excel proficiency with V-Lookups and formulas is essential
• Highly computer literate with full competency in Excel
• Investigative and problem-solving skills
• Excellent organizational and prioritizing skills with ability to coordinate workflow to meet strict deadlines
• Ability to communicate well with internal colleagues and external suppliers with advanced verbal and written skills