Procurement Product Administrator

Paragon Care Philippines, Inc.; Makati; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

Paragon Care Philippines, Inc. is seeking a procurement professional to manage a portfolio of vendors and oversee purchasing and inventory levels to meet service targets.

You will work hands-on with vendors and internal teams, ensure timely purchases within budget, and support ISO/9001 quality procedures and rollouts. Strong forecasting and healthcare industry experience are preferred.

Qualifications

• Bachelor’s degree in Supply Chain, Business, Engineering, or related field.
• 3-5+ years of experience in a Procurement role.
• Forecasting experience.
• Experience working within the healthcare industry.

Responsibilities

• Review and perform daily buying requirement using current Inventory systems.
• Complete daily buying within stipulated budget and before vendor’s cut off time.
• Managing daily emails within deadline.
• Participation in rollout of purchasing requirements for new Customers (including tenders).
• Review daily open order report to ensure all overdue open orders ETA are up to date.
• Review daily item message report to ensure all OOS/Constrain flag are up to date to provide good guidance to external parties and protect fill rate accuracy.
• Liaise with Vendors on ETA’s of orders, delivery date of lines unable to be supplied, short sent and code changes and update JDE accordingly.

Skills

Forecasting

Analytical ability

Detail oriented

Demand planning

Purchasing / inventory buying

Healthcare industry knowledge

Education

Bachelor’s degree in Supply Chain, Business, Engineering, or related field

Tools

JDE

NetSuite

SAP

Job description

About the role

This position is responsible for the management of a portfolio of vendors. This is a hands-on role that involves purchasing and maintaining inventory levels to enable CH2 to meet its targeted service levels. Ensuring that we maintain inventory levels to provide a comprehensive range of products with minimal out-of-stocks is paramount.

Role Dimensions

Direct Reports - Medical Category Manager

Key Accountabilities

• Review and perform daily buying requirement using current Inventory systems.

• Complete daily buying within stipulated budget and before vendor’s cut off time.

• Managing daily emails within deadline.

• Participation in rollout of purchasing requirements for new Customers (including tenders).

• Review daily open order report to ensure all overdue open orders ETA are up to date.

• Review daily item message report to ensure all OOS/Constrain flag are up to date to provide good guidance to external parties and protect fill rate accuracy.

• Liaise with Vendors on ETA’s of orders, delivery date of lines unable to be supplied, short sent and code changes and update JDE accordingly.

• Liaise with warehouse receiving to manage stock received with short dating and discrepancy like short / damaged stock issues.

• Monitor supplier lead times and discuss/amend where necessary on all

• Manage all BDM, Customer Service, Stock Control and Receiving enquiries in a friendly, positive and timely manner.

• In conjunction with Demand planner, review and reduce Slow and Excess stock

• Other related duties as directed by Supervisor/Manager (launches/rollouts/tenders etc).

• Participate in the ISO/9001 Quality System training

• Ensure work performed is in accordance with the quality policy and manual and quality procedures, processes and work instructions associated with the ISO/9001 Quality System.

Key Performance Indicators (KPIs)

• Fill Rate – 96%

• Excess inventory <4% of total inventory value

• Slow Moving inventory <2% of total inventory value

Qualifications & Experience

• Bachelor’s degree in Supply Chain, Business, Engineering, or related field

• 3-5+ years of experience in a Procurement role

• Forecasting experience

• Experience working within the healthcare industry

Skills & Competencies

• Experience using computer buying/ordering systems management systems (PIM), CMS, or ERP tools (e.g., JDE, NetSuite, SAP).

• Analytical ability

• Detail oriented

• Knowledge of demand planning processes

• Identify and rectify problems within company protocols

• Be a self-starter who can work independently with limited direction and who can schedule and prioritise work on their own behalf

• Ability to work to a budget

• Purchasing/inventory buying experience

• Understand and appreciate medical professional ethics and confidentiality

Key Attributes

• Outstanding communication skills

• Logical thinker

• Customer focussed

• Honest & friendly nature

• Able to work as part of a team

• Motivated with a “Can Do” attitude

• Proactive and solutions-oriented

• Collaborative and cross-functional mindset

• Flexible in the approach to the role showing the ability to take on other roles and responsibilities.