Procurement Supervisor

Pharmacare; Metro Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

Pharmacare is seeking a Procurement Supervisor to lead day-to-day procurement activities, ensuring compliant and timely sourcing and purchasing. You will manage supplier performance, governance, and risk while developing the procurement team to meet service standards.

This role oversees end-to-end cycles from requisitions to PO issuance, supplier onboarding, and performance monitoring, driving cost savings.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Logistics, Finance, or related field.
• At least five (5) years of relevant experience in procurement with supervisory responsibilities.
• Experience in supplier negotiations, commercial evaluation, contract coordination, and supplier relationship management.
• Working knowledge of procurement governance, competitive sourcing, approval workflows, records management, and audit requirements.

Responsibilities

• Lead day-to-day procurement operations from requisitions to PO issuance and closure.
• Oversee vendor management, due diligence, onboarding, and performance monitoring.
• Monitor spend, pricing movements, and budgeting; support financial planning.
• Provide data-driven insights via procurement trackers, reports, and dashboards.
• Ensure governance, compliance, and risk management across procurement activities.
• Coach and develop procurement team and manage workloads.
• Collaborate with Finance, Warehouse, Logistics, Administration, and GOVEX.

Skills

Leadership

Negotiation

Analytical thinking

Communication

Team management

Education

Bachelor’s degree in Business Administration or related field

Tools

ERP systems

E-procurement tools

Purchasing software

Job description

Job Purpose

The Procurement Supervisor leads the day-to-day Procurement function and ensures that sourcing and purchasing activities are completed in a structured, compliant, timely, and cost-effective manner.

The role applies GOVEX governance standards, maintains audit-ready records, manages supplier performance and procurement risks, and develops the Procurement team to meet service and performance expectations.

Key Responsibilities

A. Procurement Strategy & Governance

• Ensure compliance with approved procurement processes, controls, governance standards, delegated authorities, and approval thresholds.
• Review vendor selection, sourcing recommendations, bid comparisons, and pricing evaluations within authorized approval limits.
• Maintain complete, accurate, traceable, and audit-ready procurement documentation and records.
• Recommend improvements to procurement policies, procedures, controls, and service standards based on operational requirements and identified risks.

B. Sourcing, Vendor Management & Procurement Operations

• Oversee the end-to-end procurement cycle, from receipt and validation of Purchase Requisitions through sourcing, evaluation, approval, Purchase Order issuance, delivery coordination, and transaction closure.
• Manage supplier sourcing, accreditation, due diligence, onboarding, database maintenance, and performance monitoring.
• Coordinate supplier engagements and internal requirements to support accurate specifications, competitive pricing, acceptable quality, and timely delivery.
• Coordinate vendor agreement requirements, service levels, and commercial terms with Administration and other authorized stakeholders.
• Address delivery, quality, pricing, documentation, and supplier performance issues and elevate material concerns when required.

C. Cost Management & Financial Coordination

• Review and approve procurement transactions within delegated authority and ensure transactions comply with policies and approved budgets.
• Monitor procurement spending, price movements, purchasing patterns, and commitments.
• Support Finance and requesting departments in budget planning and forecasting.
• Identify cost-saving and cost-avoidance opportunities through competitive sourcing, negotiation, consolidation, supplier development, and demand planning.
• Validate commercial comparisons and total cost considerations before recommending an award or purchase decision.

D. Performance Reporting & Analytics

• Monitor procurement key performance indicators, including cycle time, savings, supplier performance, delivery compliance, documentation completeness, and service levels.
• Identify performance gaps, recurring bottlenecks, improvement opportunities, and operational risks and implement appropriate corrective actions.
• Ensure the timely and accurate submission of procurement trackers, reports, dashboards, aging summaries, and management updates.
• Provide data-driven insights and practical recommendations to support management decisions and operational planning.

E. Risk Management, Compliance & Collaboration

• Support internal and external audits, compliance reviews, corrective action plans, and documentation requests related to procurement activities.
• Identify supplier, pricing, contract, delivery, continuity, quality, and supply chain risks and implement or recommend mitigation plans.
• Collaborate with Finance, Warehouse and Logistics, Administration, Operations, and GOVEX stakeholders to align purchasing priorities, controls, budgets, delivery schedules, and audit requirements.
• Protect confidential company, supplier, pricing, and commercial information.
• Identify and disclose potential conflicts of interest.

F. Procurement Team Leadership

• Lead, coach, and develop Procurement personnel and promote accountability, responsiveness, integrity, and service excellence.
• Assign, prioritize, and monitor workloads based on urgency, operational impact, due dates, and available resources.
• Conduct regular performance reviews, coaching discussions, goal setting, and capability development activities.
• Ensure team compliance with procurement processes, documentation standards, turnaround times, and departmental key performance indicators.
• Provide coverage and escalation support for critical, urgent, or high-risk procurement requirements.

G. Other Responsibilities

• Perform other procurement-related duties as assigned.
• And any duties that may be assigned from time to time.

Qualifications

A. Minimum Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Logistics, Finance, or a related field.
• At least five (5) years of relevant experience in procurement, sourcing, supply chain, or purchasing, including supervisory or team-lead responsibilities.
• Demonstrated experience in supplier negotiations, commercial evaluation, contract coordination, and supplier relationship management.
• Proven experience managing procurement processes, budgets or spending data, controls, and performance metrics.
• Working knowledge of procurement governance, competitive sourcing, approval workflows, records management, and audit requirements.

B. Preferred Experience

• Experience in BPO, shared services, healthcare, pharmacy, logistics, or multi-site operations.
• Exposure to procurement systems, ERP platforms, e-procurement tools, or purchasing software.
• Experience supporting organizational growth, transformation, standardization, or process improvement initiatives.
• Professional procurement or supply chain certification, such as CIPS, CPSM, or CSCP, is an advantage.