Procurement Supervisor

Care Center Clinic; Metro Manila; Presencial; PHP 420.000 - 640.000; Jornada completa

Descripción de la vacante

Care Center Clinic is seeking a Procurement Supervisor to lead day-to-day sourcing, supplier management, and cost optimization. The candidate will ensure governance compliance, audit readiness, and timely, value-driven procurements across departments.

The role requires strong negotiation skills, budget oversight, and the ability to develop the procurement team while coordinating with Finance, Operations, and Admin stakeholders.

Formación

• Bachelor’s degree in Business Administration, Supply Chain, Procurement, Logistics, Finance, or a related field.

Responsabilidades

• Lead end-to-end procurement processes from requisition to closing
• Manage supplier sourcing, onboarding, due diligence, and performance monitoring
• Review transactions for policy compliance and budget alignment
• Coordinate vendor agreements, service levels, and terms with stakeholders
• Identify cost-saving opportunities and drive negotiation and value delivery
• Coach and develop procurement staff, ensuring accountability and timely deliveries
• Support audits, governance, and documentation requirements

Conocimientos

Procurement governance

Supplier negotiations

Contract coordination

Budget/ spend analysis

Audits/compliance

Educación

Bachelor's degree in Business Administration/related field

Herramientas

ERP systems

E-procurement tools

Descripción del empleo

Job Purpose

The Procurement Supervisor leads the day-to-day Procurement function and ensures that sourcing and purchasing activities are completed in a structured, compliant, timely, and cost-effective manner.

The role applies GOVEX governance standards, maintains audit-ready records, manages supplier performance and procurement risks, and develops the Procurement team to meet service and performance expectations.

Key Responsibilities

A. Procurement Strategy & Governance

• Ensure compliance with approved procurement processes, controls, governance standards, delegated authorities, and approval thresholds.
• Review vendor selection, sourcing recommendations, bid comparisons, and pricing evaluations within authorized approval limits.
• Maintain complete, accurate, traceable, and audit-ready procurement documentation and records.
• Recommend improvements to procurement policies, procedures, controls, and service standards based on operational requirements and identified risks.

B. Sourcing, Vendor Management & Procurement Operations

• Oversee the end-to-end procurement cycle, from receipt and validation of Purchase Requisitions through sourcing, evaluation, approval, Purchase Order issuance, delivery coordination, and transaction closure.
• Manage supplier sourcing, accreditation, due diligence, onboarding, database maintenance, and performance monitoring.
• Coordinate supplier engagements and internal requirements to support accurate specifications, competitive pricing, acceptable quality, and timely delivery.
• Coordinate vendor agreement requirements, service levels, and commercial terms with Administration and other authorized stakeholders.
• Address delivery, quality, pricing, documentation, and supplier performance issues and elevate material concerns when required.

C. Cost Management & Financial Coordination

• Review and approve procurement transactions within delegated authority and ensure transactions comply with policies and approved budgets.
• Monitor procurement spending, price movements, purchasing patterns, and commitments.
• Support Finance and requesting departments in budget planning and forecasting.
• Identify cost-saving and cost-avoidance opportunities through competitive sourcing, negotiation, consolidation, supplier development, and demand planning.
• Validate commercial comparisons and total cost considerations before recommending an award or purchase decision.

D. Performance Reporting & Analytics

• Monitor procurement key performance indicators, including cycle time, savings, supplier performance, delivery compliance, documentation completeness, and service levels.
• Identify performance gaps, recurring bottlenecks, improvement opportunities, and operational risks and implement appropriate corrective actions.
• Ensure the timely and accurate submission of procurement trackers, reports, dashboards, aging summaries, and management updates.
• Provide data-driven insights and practical recommendations to support management decisions and operational planning.

E. Risk Management, Compliance & Collaboration

• Support internal and external audits, compliance reviews, corrective action plans, and documentation requests related to procurement activities.
• Identify supplier, pricing, contract, delivery, continuity, quality, and supply chain risks and implement or recommend mitigation plans.
• Collaborate with Finance, Warehouse and Logistics, Administration, Operations, and GOVEX stakeholders to align purchasing priorities, controls, budgets, delivery schedules, and audit requirements.
• Protect confidential company, supplier, pricing, and commercial information.
• Identify and disclose potential conflicts of interest.

F. Procurement Team Leadership

• Lead, coach, and develop Procurement personnel and promote accountability, responsiveness, integrity, and service excellence.
• Assign, prioritize, and monitor workloads based on urgency, operational impact, due dates, and available resources.
• Conduct regular performance reviews, coaching discussions, goal setting, and capability development activities.
• Ensure team compliance with procurement processes, documentation standards, turnaround times, and departmental key performance indicators.
• Provide coverage and escalation support for critical, urgent, or high-risk procurement requirements.

G. Other Responsibilities

• Perform other procurement-related duties as assigned.
• And any duties that may be assigned from time to time.

Qualifications

A. Minimum Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Logistics, Finance, or a related field.
• At least five (5) years of relevant experience in procurement, sourcing, supply chain, or purchasing, including supervisory or team-lead responsibilities.
• Demonstrated experience in supplier negotiations, commercial evaluation, contract coordination, and supplier relationship management.
• Proven experience managing procurement processes, budgets or spending data, controls, and performance metrics.
• Working knowledge of procurement governance, competitive sourcing, approval workflows, records management, and audit requirements.

B. Preferred Experience

• Experience in BPO, shared services, healthcare, pharmacy, logistics, or multi-site operations.
• Exposure to procurement systems, ERP platforms, e-procurement tools, or purchasing software.
• Experience supporting organizational growth, transformation, standardization, or process improvement initiatives.
• Professional procurement or supply chain certification, such as CIPS, CPSM, or CSCP, is an advantage.