Procurement Staff

GMRT Group; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Job summary

GMRT Group is seeking a Procurement Staff to support purchasing activities ensuring goods and services meet quality, price, and schedule requirements.

You will coordinate with suppliers and internal departments, manage procurement records, and help maintain optimal stock levels while complying with company policies.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Purchasing, Accounting, or a related field preferred.
• Fresh graduates may be considered depending on company requirements.
• Good negotiation and communication skills.
• Proficient in Microsoft Excel and office applications.

Responsibilities

• Receive and review purchase requests from different departments.
• Source and identify potential suppliers based on quality, price, availability, and reliability.
• Request and compare quotations from different suppliers.
• Prepare Purchase Orders (POs), canvass sheets, and other procurement documents.
• Coordinate with suppliers regarding orders, prices, payment terms, and delivery schedules.
• Monitor the status of purchase orders and ensure timely delivery of items.
• Maintain and update the supplier database.
• Assist in evaluating supplier performance based on quality, price, delivery, and service.
• Negotiate for better prices, terms, and delivery arrangements when authorized.
• Build and maintain professional relationships with suppliers.
• Coordinate with Finance regarding supplier invoices, payment requirements, and supporting documents.
• Coordinate with requesting departments to clarify item specifications, quantity, and delivery requirements.
• Communicate procurement updates and expected delivery dates to concerned departments.
• Ensure that purchasing activities are aligned with operational requirements.
• Assist in finding cost-effective purchasing options without compromising quality.
• Monitor price changes and identify opportunities for cost savings.
• Follow company procurement policies, approval procedures, and budget limitations.
• Maintain confidentiality of supplier information, pricing, and company purchasing data.

Skills

Negotiation

Communication

Attention to detail

Organizational skills

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Excel

Job description

Job Summary

The Procurement Staff is responsible for assisting in the procurement and purchasing activities of the company. The position ensures that goods, materials, equipment, and services are sourced and purchased at the right quality, quantity, price, and required delivery schedule. The Procurement Staff coordinates with suppliers and internal departments to ensure timely and cost-effective procurement while maintaining accurate purchasing records and compliance with company policies.

Key Duties and Responsibilities

1. Purchasing and Procurement

   • Receive and review purchase requests from different departments.

   • Source and identify potential suppliers based on quality, price, availability, and reliability.

   • Request and compare quotations from different suppliers.

   • Prepare Purchase Orders (POs), canvass sheets, and other procurement documents.

   • Coordinate with suppliers regarding orders, prices, payment terms, and delivery schedules.

   • Monitor the status of purchase orders and ensure timely delivery of items.

2. Supplier Management

   • Maintain and update the company's supplier database.

   • Coordinate with existing and potential suppliers.

   • Assist in evaluating supplier performance based on quality, price, delivery, and service.

   • Negotiate, when authorized, for better prices, terms, and delivery arrangements.

   • Build and maintain professional relationships with suppliers.

3. Inventory and Material Coordination

   • Coordinate with the warehouse or requesting department regarding received items.

   • Verify that delivered items conform to the approved purchase order and specifications.

   • Report discrepancies, damaged items, incomplete deliveries, or incorrect items to the concerned supplier and department.

   • Monitor frequently purchased items and assist in maintaining appropriate stock levels.

4. Documentation and Record-Keeping

   • Maintain complete and organized procurement records.

   • File Purchase Requests, Purchase Orders, quotations, canvass sheets, delivery receipts, invoices, and related documents.

   • Ensure that procurement documents are properly approved before processing.

   • Maintain accurate records of supplier quotations, prices, and purchasing transactions.

   • Prepare procurement reports as required by management.

5. Coordination with Internal Departments

   • Coordinate with Finance regarding supplier invoices, payment requirements, and supporting documents.

   • Coordinate with requesting departments to clarify item specifications, quantity, and delivery requirements.

   • Communicate procurement updates and expected delivery dates to concerned departments.

   • Ensure that purchasing activities are aligned with operational requirements.

6. Cost Control and Compliance

   • Assist in finding cost-effective purchasing options without compromising quality.

   • Monitor price changes and identify opportunities for cost savings.

   • Follow company procurement policies, approval procedures, and budget limitations.

   • Maintain confidentiality of supplier information, pricing, and company purchasing data.

Key Accountabilities

• Timely processing of purchase requests and purchase orders.

• Accurate and complete procurement documentation.

• Competitive pricing and cost-effective purchasing.

• Timely delivery of requested materials and supplies.

• Effective supplier coordination and relationship management.

• Compliance with company procurement policies and approval procedures.

• Accurate monitoring and reporting of procurement activities.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Purchasing, Accounting, or a related field is preferred.

• Previous experience in procurement, purchasing, or supply chain is an advantage.

• Fresh graduates may be considered depending on company requirements.

• Good negotiation and communication skills.

• Strong attention to detail and organizational skills.

• Proficient in Microsoft Office applications, particularly Excel.

• Ability to manage multiple requests and meet deadlines.

• Honest, reliable, and trustworthy in handling company purchases and supplier transactions.